3 15 121 http://archive.aftm.us/files/original/3/179/aftm-minutes-2013-02-10.pdf f5b705a1a3737a482021cf87f74ca877 PDF Text Text AFTM MINUTES – 12:30 p.m., February 10, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes - Minutes were approved. 3. Financial Report – CD – Regarding Mid-Winter fest, 25% of sales from Silent Auction were made on credit card. Suggestion: Make the “Senior” price for non-members the same as the Member price ($15). Member price currently higher than senior price and the member should get the best advantage. AW – I don’t think we need a senior price. No decision made at this meeting. $2,672 net for MWF (will change slightly as more receipts submitted for reimbursement). Total profit: $600 better than MWF2012. 4. Midwinter Festival Changes for next year? a. Bands – AW – Suggests workshops all morning, have an open mic going simultaneously on stage, and start the stage “show” at 7 pm with 4 bands. Allowing more participation of attendees. People love workshops. Also likes the idea of a dance. JD – Had better attendance in the early part of the day than ever before. b. Food – TW – Overbought on food, can tighten up for next year. CD – profit about $200 (net over $400 in 2012) c. Merchandise – CD – Did not have very good sales for band merchandise. CD – Important to train folks on how to use the “square” technology for CC purchases. d. Workshops – JD - We had over 100 people attending all the workshops. e. Volunteers – CF – Need to identify a coordinator earlier next year. f. Other - AW, might help to have a sandwich board on the street to advertise, as well as jam going on out front. TW – Next year – Venue for MWF is unknown. Discussed various venues including the Unitarian Church on Grover St. They have classrooms for workshops and plenty of parking, great acoustics. Also expensive. Grants or sponsorships could off-set expense. AW – Need new members to form a committee for 2014 Mid-Winter Festival. AW – Suggested a multi-cultural dance day – Possible fundraiser for future. BD – Parking always a problem, even with the Elks Club parking availability. Difficult to impossible for older folks and handicapped to climb the hill to Elks Lodge. (CF NOTE: Comment on photographer volunteer position at MWF – Spoke to Tom Delaney, MWF2013 photographer, 3/4/13 and he suggests next time we split the day up between at least 2 people for this position. I agree with this.) 5. Open Mic – Need Hosts CF – Discussed and decided we do want to continue the Open Mics for 2013. March (SXSW and St Patrick’s Day) and October (ASBF weekend) Open Mics will be cancelled. RB, T&A Wooten, D&C Foster, Molly Johnson will host. CF Will coordinate with Dave Polacheck and send out 2013 schedule to board. 6. Nominations. Several folks asked. No confirmations yet. Publicity position most needed on board. AW – Be more specific on where we need help when recruiting. Don’t necessarily need to be “on board”, could use some folks on subcommittees. CD – Renee Hopkins willing to help, but not �wanting to be on board. Marketing is her forte. Mike Savercool is the only nominee to date. Will vote on next board meeting. Our by-laws state we need to send out a slate of nominees to membership so that they are allowed to vote at next board meeting. ACTION ITEM : An email with slate to be sent out prior to March board meeting. TW asked Robin to do this. Board agreed to take further nominations in the next month via email. 7. Music scholarships CF - We have two applicants Bren Koch (recipient last year) and Joshua Logan Moore. Board voted and approved of Joshua Logan Moore as recipient of this year’s grant. Board agreed to extend application submissions to March 8, 2013 as well. 8. Begin ASBF planning JD – Poppin Jenny (have opened negotiations), Portland, OR, $2000 + airfare ($1000 appx). Interest in Tim Ericson, Pennsylvania? (Shape Note singing), Bayou Seco (not sure of health status) and Paul Brown’s band. Will forego expensive bands on Friday night. BD – Suggests less expensive bands in early afternoon at ASBF. Have more local bands. 9. Pending business: (NOT DISCUSSED! We run out of time every meeting). a. policy and procedures manual b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? Other business? CD – Requests that we have Howard Rains put together the ¼ page “save the date” flyers for ASBF. x x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Mike Savercool Tim Wooten � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-02-10 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-02-10 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/198/financial-2013-03-08-bal.pdf 4b93bb6d6a7772f58cdcfde378ac3bb2 PDF Text Text 6:00 PM 03/08/13 Cash Basis AFTM Balance Sheet As of March 9, 2013 Mar 9, 13 Mar 9, 12 $ Change 25,200.04 2,700.44 21,320.01 2,181.32 3,880.03 519.12 75.00 75.00 70.00 70.00 5.00 5.00 27,975.48 23,571.33 4,404.15 0.00 0.00 1,045.00 1,045.00 -1,045.00 -1,045.00 27,975.48 24,616.33 3,359.15 0.00 0.00 100.00 100.00 -100.00 -100.00 TOTAL ASSETS 27,975.48 24,716.33 3,259.15 LIABILITIES & EQUITY Equity Opening Balance Equity Prior Year's profits Net Income Total Equity 15,321.39 8,833.52 3,820.57 27,975.48 15,321.39 6,973.41 2,421.53 24,716.33 0.00 1,860.11 1,399.04 3,259.15 TOTAL LIABILITIES & EQUITY 27,975.48 24,716.33 3,259.15 ASSETS Current Assets Checking/Savings BOA Checking PayPal CASH Cash on Hand Total CASH Total Checking/Savings Other Current Assets Undeposited Funds Total Other Current Assets Total Current Assets Other Assets Security Deposits Asset Total Other Assets Page 1 of 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Balance Sheet As of March 9, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/199/financial-2013-03-08-inc-and-exp.pdf ab4e20a42d134b8219a4e99983a2b28b PDF Text Text 5:53 PM 03/08/13 Cash Basis AFTM Income and Expenses January 1 through March 8, 2013 Jan 1 - Mar 8, 13 Jan 1 - Mar 8, 12 $ Change 1,000.00 670.00 1,000.00 600.00 0.00 70.00 2,880.00 817.99 1,125.00 367.00 35.05 5,225.04 2,562.01 838.97 811.00 108.00 0.00 4,319.98 317.99 -20.98 314.00 259.00 35.05 905.06 6,895.04 5,919.98 975.06 6,895.04 5,919.98 975.06 0.00 0.00 0.00 1,168.87 100.00 1,268.87 -1,168.87 -100.00 -1,268.87 ASBF ASBF Green Room Total ASBF 224.40 224.40 0.00 0.00 224.40 224.40 Facilities, Equipment, Storage Storage Total Facilities, Equipment, Storage 209.85 209.85 0.00 0.00 209.85 209.85 642.00 368.25 624.84 182.59 600.00 41.68 2,459.36 544.00 182.00 657.85 210.71 600.00 107.44 2,302.00 98.00 186.25 -33.01 -28.12 0.00 -65.76 157.36 81.88 16.26 70.00 22.53 190.67 0.00 13.26 56.00 0.00 69.26 81.88 3.00 14.00 22.53 121.41 3,084.28 3,640.13 -555.85 3,810.76 2,279.85 1,530.91 Ordinary Income/Expense Income DONATIONS MEMBERSHIP DUES MWF INCOME MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales MWF Cash Donations Total MWF INCOME Total Income Gross Profit Expense SPECIAL EVENTS EXPENSE Dance Events Expense Performers Total SPECIAL EVENTS EXPENSE MID WINTER FEST MWF Facility Expense MWF Green Room MWF Kitchen MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals Total MID WINTER FEST Operations Newsletter PF PayPal Fees PO Box, Postage Square CC Fees Total Operations Total Expense Net Ordinary Income Page 1 of 2 �5:53 PM 03/08/13 Cash Basis AFTM Income and Expenses January 1 through March 8, 2013 Jan 1 - Mar 8, 13 Jan 1 - Mar 8, 12 $ Change Other Income/Expense Other Income In-Kind donations, goods, svcs Total Other Income 9.81 9.81 41.68 41.68 -31.87 -31.87 Net Other Income 9.81 41.68 -31.87 3,820.57 2,321.53 1,499.04 Net Income Page 2 of 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Income and Expenses January 1 through March 8, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/200/financial-2013-03-08-mwf.pdf 30cb9ad5545d7e61192f59d1cf18bdea PDF Text Text AFTM Midwinter Festival, 2013 Summary Statement 3/08/2013 MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales MWF Cash Donations Total Income 2013 2012 Income Expense Profit Income Expense Profit $2,880.00 $2,562.01 $817.99 -$624.84 $193.15 $838.97 -$657.85 $181.12 $1,125.00 $811.00 $367.00 $108.00 $35.05 $0.00 $5,225.04 $4,319.98 MWF Kitchen MWF Facility Expense MWF Green Room MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals PF PayPal Fees Square CC Fees Total Expenses $624.84 $642.00 $368.25 $182.59 $600.00 $41.68 $7.94 $21.29 $2,488.59 $657.85 $544.00 $182.00 $210.71 $600.00 $107.44 $7.58 $0.00 $2,309.58 NET Income $2,736.45 $2,010.40 WRISTBANDS USED Volunteers Performers Guests Children Seniors Students Members Non-Memb 2013 57 53 28 10 40 23 36 90 337 148 189 337 $$ / ## Avg paid admission Memberships Generated Membs during January Membs At MWF 2012 $0.00 $0.00 $0.00 $0.00 $10.00 $10.00 $15.00 $20.00 Free $400.00 $230.00 $540.00 $1,800.00 Paid $2,970.00 153 215 368 $11.92 $15.24 8 16 2013 $325.00 $345.00 $670.00 3 17 $2,562.01 2012 $110.00 $390.00 $500.00 Merchandise Sold for Performers $75.00 $923.00 NOTES Report does not include cost of Insurance. Silent Auction: There were 36 items in 2013, compared to 25 items in 2012. Silent Auction: Selling prices varied from $5 to $70, with an average of $28. 2012 average = $32.44 SquareUp: There were 29 SquareUp transactions. Largest = $110, Smallest = $3. Total = $818, Avg = $28 SquareUp: % of each line item paid via SquareUp Tickets $475.00 16.49% of total Ticket Sales Food $14.00 1.71% of total Food Sales Silent Auction $249.00 22.13% of Total Silent Auction Merchandise $35.00 9.54% of Total Merch Memberships $45.00 13.04% of Total 2/02/13 memberships Total SquareUp $818.00 Recommendations: 1) Make Senior price $15, same as member price. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Midwinter Festival, 2013 Summary Statement 3/08/2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/181/aftm-minutes-2013-03-10.pdf bb0f789cf9ec6f6aeaf6e850738c2827 PDF Text Text AFTM MINUTES – 12:30 p.m., March 10, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes - Minutes were approved. 3. Financial Report and storage room discussion. CD – Financial reports were sent to board prior to meeting. Bottom line, more money raised at MWF in 2013 than in 2012. Recommendation for 2014 – do not sell Senior tickets at lower rate than member tickets at MWF. Many members unhappy about this. Table managers have authority to use discretion at the door if situations arise. Financial report approved by the board. AW – Regarding stored kitchen items: Easier to store at the Wooten house. Storage unit location is out of the way and expensive to keep all year round. Board discussed and approved terminating the current storage unit agreement. 4. Board election – The slate is all current board members plus Kenny Tweedy (who can start in May) and Mike Savercool. Approval of current slate accomplished. AW – Suggests he be responsible for publicity or volunteer committee. This needs to be discussed with Kenny. JD – Recommends that Christy F. be in charge for ASBF 2013. 5. Music scholarships – One applicant, Joshua Logan Moore has been approved as recipient for 2013. JD will be responsible for handling notification to recipient and working with Swannanoa on registration, sending check, etc.. (NOTE: Board decided to award a 2nd recipient, Isaiah (Howard Rains’ son) after discovering that the applicant’s email had been turned into the AFTM webmail before the scholarship deadline. Webmaster was out of town at the time and board was not informed until after the deadline and March meeting) 6. ASBF discussion – J.DeFriese Paul Brown Band, (his wife and band member teaches banjo and uke), $1500-$3000 estimate. Hoppin Jenny, $2000 + Bayou Seco - Willing to cut this band depending on budget for Paul Brown and Hoppin’ Jenny. Board gave approval for JD to ask and negotiate with the above three bands to play. Local bands (to be paid $350 each) – Charles Thibadeaux for Friday night, possible. Papermoon Shiners, Barn Owls, Los Pinky’s, Austin Steamers, Matt Downing’s new band, Dan and Christy Foster….all possible, not confirmed yet. Send suggestions for mini-sets. 14 bands. BD – Mickey Slough from Fredericksburg, dulcimer player may be interested JD – Need to move the admissions gate so that volunteers can hear the music. Vendor’s limitation, location and power a problem. May be possible to run extension cords to concrete table area in front of pavilion for vendors. Also, would like to have more children’s activities during the day. CF – Suggested the Hey Lollies for kids as a stage band, JD – Will explore the Biscuit Brothers. CF – Hilka from KOOP’s “Andean Hour” radio program has been applying for grants from the City Arts Commission. Interested in collaborating with AFTM in future. AW – Mary Briggs (Ellen Stansell’s mother) may be willing to help us in writing grants. We should talk to her about this. TW – Budget of $10,000 for bands. Budget sent via email prior to this meeting. �JD – Trent Sheperd will put together ad for Old Time Herald, as well as poster, t-shirt design, etc. 7. Ricegrass – AFTM will help Louie Bond with advertising through Facebook, Yahoo group, website to promote Ricegrass festival as requested 8. House Concerts & Central Market Concerts – If we can find a volunteer with a house big enough, centrally located with adequate parking. Genevieve Kent’s mother has a house with a possible “outside” concert space. AFTM usually contributes $200 per house concert to pay the band. 9. Pending business: a. policy and procedures manual TW – More interested in a “cheat sheet” pocket, frequently asked questions for the String Band Festival. ACTION: We all need to jot down what each of us do and coordinate with Jeanne. JD will put together what she already has and send it to the board. b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? Board decided to NOT purchase the Directors/Officers insurance. Other business? JD – Would like to revisit “no dogs policy” at ASBF. Tim said he would put on next meeting agenda. x x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Mike Savercool Tim Wooten Minutes by Christy Foster, 4/11/2013 Next meeting, Sunday, April 14, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-03-10 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-10 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/183/aftm-minutes-2013-04-13.pdf 1a4d2ee028fa69e69b139828d8e4ff95 PDF Text Text AFTM Minutes – 12:30 p.m., April 14, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes - Minutes were approved. 3. Financial Report – CD - $1434 sent off to Swannanoah for two scholarship recipients, otherwise little activity. Reports sent out via email prior to April meeting. CF – IBM matching donation (via Dave Obermann) has not been received. Will look into this. Financial report approved by board. 4. ASBF discussion – JD . Still waiting on expense estimate from Paul Brown. Hoping to work with Blackpot Festival to help share expenses. . Purly Gates – enquiry for children’s activity at ASBF. Storytelling and music, kids make instruments and then do a little performance on stage. One of first acts on stage on Saturday. . Biscuit Brothers on TCA touring schedule. Possible grant money may be available to cover part of their costs. . Wait on asking jugglers for ASBF. CD – Should expand sponsorships. Suggest finding sponsors “for” children’s activities, after we obtain cost for children events. Send suggestions to Barbara Deane for updates to Sponsor Form.. CF – Kevin Tweedy, new board member – possible volunteer coordinator? See if Maggie Valenti will help train whoever becomes Volunteer Coordinator. 5. House Concerts & Central Market Concerts CD – Suggests posting a notice on Yahoo group to ask if anyone would like to donate their house for a future house concert. AW – Zilker Park rental (ampitheater) possible? Other ideas: Darren Appelt, Joane Rylander’s backyard, Steve Dean’s dance halls (out of town), Round Mountain Community Center near CD’s house (Cedar Park?), JD – Suggestions for dance events – Moose Lodge, CF – Senior Center (29th & Lamar) 6. Dog Policy discussion – Board discussed and approved a “no dog policy” for the Austin String Band Festival. Board has power to use discretion if an attendee accidentally brings a dog, asking them to “keep it out of sight”. If not complying, a Board member can ask attendee to leave. JD – Board needs to communicate with each other when a dog is sighted. BD – Need to publicize more and sooner than in the past. TW – When purchasing ticket, make the “no dogs policy” clear on website. ACTION: Ask Sharon I. to add no dog policy to AFTM website and add a list of links to kennels nearby. 7. Pending business: a. Frequently asked questions (and answers) CD – First question, what is AFTM responsible for on grounds of Camp Ben McCulloch? TW – ASBF is done at noon on Sunday. Prior to festival, Camp Ben official, Johnny Hudson and TW will drive around and view festival grounds. Inspection with Johnny Hudson and TW will occur at noon on Sunday. BD – Need handouts of google maps to Seton Southwest Hospital. Red emergency folders have this info (gate, merch booth and kitchen is where RED emergency folders reside) �ACTION: Each board member come up with questions, send to Tim Wooten to be compiled in a pocket booklet for future ASBF festival. DF – Volunteered to put a web application together to compile questions. Google link to emergency info to be included in FAQs. ACTION: Dan will compile to web location after questions collected. Other business? CF – Suggestion: CafePress.com is an online vendor that can generate our t-shirts on an individual basis when we sell out of our inventory. We will still make a set amount of t-shirts for ASBF, but can cut back on quantity, freeing up merchandise storage from year to year. We choose which shirts, styles, coffee mugs, etc. for the “AFTM store”. AFTM would get a percentage per item. Person wanting to buy shirt has choice of color, style of shirt, etc. Change design slightly to differentiate from original design. See Wolf’s website for example: http://www.cafepress.com/banjohazard ACTION: Christy Foster will look into further details and get back to board. x x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Mike Savercool Tim Wooten Minutes by Christy Foster, April 19, 2013 Next meeting – May 12, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-04-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-04-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/201/financial-2013-04-13-bal.pdf 2f160ac28ff6421c7543cdcfb657154b PDF Text Text AFTM 3:34 PM Balance Sheet 04/13/13 Cash Basis As of April 13, 2013 Apr 13, 13 ASSETS Current Assets Checking/Savings BOA Checking PayPal CASH Cash on Hand Apr 13, 12 23,766.04 2,720.44 23,255.01 1,802.67 75.00 70.00 $ Change 511.03 917.77 5.00 75.00 70.00 5.00 26,561.48 25,127.68 1,433.80 Other Current Assets Undeposited Funds 0.00 45.00 -45.00 Total Other Current Assets 0.00 45.00 -45.00 Total CASH Total Checking/Savings 26,561.48 25,172.68 1,388.80 Other Assets Security Deposits Asset 0.00 100.00 -100.00 Total Other Assets 0.00 100.00 -100.00 TOTAL ASSETS 26,561.48 25,272.68 1,288.80 LIABILITIES & EQUITY Equity Opening Balance Equity Prior Year's profits Net Income 15,321.39 8,833.52 2,406.57 15,321.39 6,973.41 2,977.88 0.00 1,860.11 -571.31 26,561.48 25,272.68 1,288.80 26,561.48 25,272.68 1,288.80 Total Current Assets Total Equity TOTAL LIABILITIES & EQUITY Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Balance Sheet As of April 13, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-04-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/202/financial-2013-04-13-inc-and-exp.pdf 88aa02c944e566b296741c50e4847ab6 PDF Text Text AFTM 3:36 PM Income & Expenses, Compared to last year 04/13/13 Cash Basis January 1 through April 13, 2013 Ordinary Income/Expense Income DONATIONS MEMBERSHIP DUES MWF INCOME MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales MWF Cash Donations Total MWF INCOME Special Events Income Special Events Jan 1 - Apr 13, 13 Jan 1 - Apr 13, 12 1,000.00 690.00 1,120.00 945.00 2,880.00 817.99 1,125.00 367.00 35.05 5,225.04 0.00 Total Special Events Income Total Income Gross Profit Expense SPECIAL EVENTS EXPENSE Dance Events Expense Performers Total ASBF Awards and Grants Scholarships Total Awards and Grants MID WINTER FEST MWF Facility Expense MWF Green Room MWF Kitchen MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals Total MID WINTER FEST Operations Newsletter PF PayPal Fees PO Box, Postage Square CC Fees Storage Total Operations Total Expense Net Ordinary Income Other Income/Expense Other Income In-Kind donations, goods, svcs Total Other Income Net Other Income Net Income -120.00 -255.00 317.99 -20.98 314.00 259.00 35.05 4,319.98 375.00 905.06 -375.00 0.00 375.00 -375.00 6,915.04 6,759.98 155.06 6,915.04 6,759.98 155.06 0.00 0.00 Total SPECIAL EVENTS EXPENSE ASBF ASBF Advertising Expenses ASBF Green Room 2,562.01 838.97 811.00 108.00 0.00 $ Change 1,168.87 280.00 0.00 15.70 224.40 1,448.87 0.00 0.00 240.10 1,434.00 2,459.36 81.88 16.26 70.00 22.53 209.85 -1,448.87 15.70 224.40 0.00 0.00 1,434.00 642.00 368.25 624.84 182.59 600.00 41.68 -1,168.87 -280.00 240.10 1,434.00 0.00 544.00 182.00 657.85 210.71 600.00 107.44 2,302.00 0.00 16.91 56.00 0.00 0.00 1,434.00 98.00 186.25 -33.01 -28.12 0.00 -65.76 157.36 81.88 -0.65 14.00 22.53 209.85 400.52 72.91 327.61 4,533.98 3,823.78 710.20 2,381.06 2,936.20 -555.14 25.51 41.68 -16.17 25.51 41.68 -16.17 25.51 41.68 -16.17 2,406.57 2,977.88 -571.31 Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Income & Expenses, Compared to last year January 1 through April 13, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-04-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/185/aftm-minutes-2013-05-19.pdf a8caeaa79c428f23af364d0b3c261faa PDF Text Text AFTM Minutes – 12:30 p.m., May 19, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved by the Board. 3. Financial Report Financial report approved.$1500 deposit to be sent to the band Hoppin Jenny as per agreement for 2013 String Band Festival. 4. ASBF discussion JD – Ben Sanderson will put a bluegrass band together. Still negotiating with Mostly Mountain Boys. Paul Brown, an NPR/All Things Considered announcer. How do we hook him up with somebody at KUT? DF – Suggested talking with Paul Brown about contacting KUT. ACTION: CF – Will contact Jay Trachtenberg at KUT to find the name and contact info. AW – Regarding food at ASBF, do we want to ask Tom Tabooley if they would be interested in selling and/or contributing to food at festival? Board agreed this is a good idea. ACTION: JD – Will contact Sarah about this. 5. Flipnotics has a new acoustic series, to play 2-4 pm on Sunday afternoons. AFTM showcase? ACTION: CF - Need to get more details, Board is interested. 6. Any news on the availability of a house for house concerts? CD – Send inquiry out to AFTM yahoo list and/or membership list to see if anyone out there would like to host. AFTM will chip in funds to contribute to house concert for food/drink/$ to band. Have underwritten $200 per house concert in the past. ACTION: TW – Volunteered to craft a letter to send out to membership/yahoo list. Will ask Joan Rylander to post on website. Someone should also get email list from E. Pittman for house concerts. ACTION: JD will check into where the Shape Note singing takes place (Hyde Parke), to find out what the rental fee would be. 7. IBM application – CF More paperwork received from IBM regarding the David Obermann matching donation ($80). ACTION: CD and TW will review, sign, scan and return by 052913. 8. Evan Leslie, Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. DF – ACTION: Offered to reply to Mr. Leslie. 9. Pending business: a. Frequently asked questions (and answers) DF –Framework in place. Please send questions and answers to him to add to spreadsheet. CD – Where should I put my camping sticker? Other business? AW – Open mics have been sparsely attended lately. Do we want to continue? No decision made. NOTE: Good attendance in May w/Board mtg being held the same day. Think about moving board meeting to “Open Mike” day? Kenny Tweedy was asked and confirmed that he will be the Volunteer Coordinator for ASBF. CF – Start thinking about places to ask for sponsorships for ASBF. Attending: x Jeanne DeFriese x Angie Wooten Robin Butter Barbara Deane x Mike Savercool x Cheryl DeHut x Tim Wooten x Christy Foster x Kenny Tweedy x Dan Foster Minutes by Christy Foster, 060413. Next meeting, June 9, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-05-19 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-05-19 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/187/aftm-minutes-2013-06-09.pdf 921db9ddcd2089bd195ac00e104ddcf0 PDF Text Text AFTM MINUTES– 12:30 p.m., June 9, 2013 @ Tom’s Tabooley 1. Call to Order 2. Approve Minutes Board approved the minutes. 3. Financial Report TW – No financial report, but little change from last month. 4. ASBF discussion CF – Austin Juggling Society will perform again at 2013 ASBF CF – Spoke to Jay Trachtenberg at KUT. Peter Babb is the new contact person at KUT. JD – Paul Brown would prefer interview by phone from DC. Not arriving until Friday – so no radio appearances until Friday. JD – ASBF would like to have poster/flyer out by end of June. TW – Did you talk to Sara about possibly getting food from Tom’s Tabooley? JD – No, not yet. KT – Volunteered to be Volunteer coordinator. Will get with Maggie Valenti for advice. RB – Will ask Strait Music for a sponsorship. Needs Sponsorship form. Can also approach HEB to obtain some gift cards to use for festival. ACTION: CF will send one page AFTM info sheet. BD – Sponsorship form will be sent to board for updates. ACTION: Board should review and return for finalization. TW – Will still have the raffle at ASBF. ACTION: Look for instruments to be raffled off. 5. Status of Flipnotics gig. CF – AFTM showcase opportunity at Flipnotics. The first Tuesday of the month. 7 – 9 pm. We coordinate booking with Lauryn Gould at Flips. Formatting up to us, CF has volunteered to be liaison with Flipnotics. Performers get 10% of what is sold at the bar during our time, plus tips. 6. Any update on this?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas. DF – Contacted Mr. Leslie via email. Waiting for a reply. 7. Discuss the possibility of moving our open mic to occur after each board meeting. Discussed and decided to keep open mic and board meetings at their usual times. 8. Pending business: a. Frequently asked questions (and answers) ACTION: Please send Q and As to Dan Foster – dan@fostersplace.com Other business? TW – Put together an announcement to get the word out that AFTM is looking for houses for “house concerts”. Will post to Yahoo group and the website. RB – Send newsletter items to Robin. TW – Put house concert blurb in. JD – Will send Clem Rowand obituary. Attending: Robin Butter Barbara Deane Jeanne DeFriese Christy Foster Dan Foster Mike Savercool Kenny Tweedy Tim Wooten Absent: Cheryl DeHut Angie Wooten Minutes by Christy Foster. Next meeting, July 14, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-06-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-06-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/189/aftm-minutes-2013-07-14.pdf b5a7ce5a4fdfde875276178dcb7853cf PDF Text Text AFTM MINUTES – 12:30 p.m., July 14, 2013 Tom’s Tabooley 1. Call to Order by Dan Foster (Tim and Angie Wooten were not able to attend) 2. Approve Minutes - Minutes were approved. 3. Financial Report – CD - Membership dues are down. Only 2 from May and June this year. Due to lack of events (no house concerts, etc.) Need to send reminders out. MS – Last membership email-out for house concert, many emails bounced back. Will run a sort and find the expired and send letter out to those that need to renew. ACTION ITEM 4. ASBF discussion JD – Will start stage shows at 1 pm and no supper break this year. Have not heard back from Austin Outhouse or Pink Sound yet. Discussion about getting radio air-time. CF - KUT contact, Peter Babb, to set up possible interview with Paul Brown ahead of festival. Will also contact KOOP for Friday morning live appearance on Ms. Pearl’s General Store. Week of festival is pledge week on KUT and weeks before that, Austin City Limits promotion will take precedent. CD – Any suggestions on how to designate campers? Stretch tape – neon various colors. Camp Ben uses a certain color that we should NOT use. Camper or tent needs to have this tag on, not car dashboard. JD – Neon colored plastic ties? Will go to Home Depot and investigate. CD – Numbered tickets this year to keep better track of how many camping stickers were sold. CD – RE: Moving admission gate table closer in, so volunteers don’t miss the whole stage show? Still need to figure this out. Electricity at that location a factor. JD – Shut gate down at 8 pm and leave a sign for folks to come to merch booth to pay? DF – Would it be possible to hire someone that’s trustworthy to sit at gate after 8 pm? 5. Next Flipnotics showcase? Aug. 6 – Missing Parts and a replacement band for Blue Buckskin Winchers (had to cancel). JD – Suggests we have past AFTM newsletters at Showcases to hand out. Need to reprint. ACTION ITEM 6. Any update on this?: Evan Leslie, Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. DF – No updates – Sent a long email to Mr. Leslie, have not heard back. 7. CF – Dr. Gary Hartmann’s TX Music History Journal, next issue out Nov 1, 2013. Too late to be considered for an AFTM article or ad this time. Gary has offered to bring some past issues out to ASBF for merch booth. 8. CF - Pioneer Farms is interested in AFTM having the Mid-Winter Festival at the farms. DF and CF spoke to Mike and Steve on the board of Pioneer Farms briefly. JD and CD also visited after this board meeting and pointed out several drawbacks for moving MWF for 2014. Namely, no electricity to small buildings (maybe no heat either?) for workshops. Dance hall very nice for a dance, but not so good for a performance setting. No kitchen, to sell food and drink. CF/DF will get back to Pioneer Farms when Mike returns from vacation. ACTION ITEM 9. CF – Nancy Fly asked AFTM to co-host last 3 Sundays in August at Antone's providing an opening act at 7pm to go on before Los Texmaniacs. Our name and logo should be listed on the Antone’s website as co-hosts and we will, in turn, post to the AFTM website. It was decided that �we will provide band names to Nancy Fly and she will take care of the rest. x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Minutes by Christy Foster 8/9/13, next meeting August 11, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-07-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-07-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/191/aftm-minutes-2013-08-11.pdf 2dee35930200336bca4976f31e05567b PDF Text Text AFTM Minutes – 12:30 p.m., August 11, 2013 Tom’s Tabooley 1. Call to Order by Tim Wooten, President 2. Approve Minutes – Correction: Camping stickers were numbered in 2012. Minutes Approved Motion: JD, 2nd Angie. 3. Financial Report - CD: Received $265 in membership renewals. Still running $505 behind last year at this time. MS: Sent out about 70 email renewal notices, resulting in 10 renewals. CD: Need to have our liability insurance paid up before next event. Tim will follow up. ACTION ITEM Financial Report approved. Motion KT, 2nd JD 4. ASBF discussion including guest, CTBA President, Eddie Collins. CTBA will set up booth and workshop site at ASBF. Eddie will put CTBA membership chair Chuck Middleton in touch with Mike S. regarding software for membership management. ACTION ITEM a. Pricing – General Consensus: We can leave prices same as 2012 IF we can increase our paid attendance. JD: Give Christy discretion to offer meal ticket to Workshop leaders. (NOTE: This was before we learned that Tom’s Tabooley cannot give $500 sponsorship, and there will be no instruments to raffle.) b. Sound – Jeanne has not heard back from Pink Sound. Will follow up with them. ACTION ITEM c. Contracts and Camp Ben Coordination – Jeanne will get contract info to Tim in next few days. Tim will do walk around with Camp Ben staff before festival starts and after festival ends to verify starting and ending condition of buildings and grounds. d. Areas of Responsibility: Volunteers – Kenny. Will send email to past volunteers and look for interests indicated on Membership list. ACTION ITEM Front Gate – Cheryl. Needs Co-Managers to supervise the gate so Treasurer can attend to other duties. AW: Science Academy students need volunteer hours. Can we get them to help at the front gate? ACTION ITEM Kenny will look into setting up a sound feed to the front gate. Food – Sara Weber will handle food service again this year. JD has asked her to look into using Tom’s Tabooley products. Merchandise Booth – Discussion around change of manager. Jeanne will ask Elizabeth Pittman to manage. ACTION ITEM Workshops – Christy Foster Green Room – Sharon Isaac. Jeanne will confirm this. ACTION ITEM Set-Up & Tear Down – Tim and Walter Clean-Up – Jeanne will ask DJ Stamp if he will do recycling again. ACTION ITEM e. Publicity and advertising. Note: The Hill Country Current wants to negotiate an advertising deal. Should we spend any money on this if they do an article promoting ASBF? Decision: No. Do we want to spend any money at all on advertising? JD: We already have paid ads in Old Time Herald. Eddie Collins: offered to put our flyer in the CTBA Newsletter. Needs copy of flyer by 8/20/2013. Jeanne will get a copy of a flyer to him for next newsletter. ACTION ITEM Additional Discussion followed. f. Other details 5. Stephen Wade concert at Violins Etc. Board approval of $75 for refreshments at the concert (if Violins Etc. permits refreshments). Workshops? Result: Proposal to support Stephen Wade concert at Violins Etc. and work out the monetary details by email. Motion JD, 2nd MS Approved. �6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Tabled. 7. Midwinter Festival discussion. Date: 2/8/2014 AW: Plans to have Reed Island Rounders. Did anyone say “no” to Pioneer Farms? Last meeting CF/DF said they would get back to Mike when he returned from vacation. Tim will follow up. ACTION ITEM 8. Next Flipnotics showcase. Did we find a replacement for Blue Buckskin Winchers? Answ: Christy is “on top of it”. 9. Pending business: Tabled. a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? b. Any response to Dan’s e-mail to Evan Leslie?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. Tabled. Ask Dan to follow up. c. Frequently asked questions (and answers). Send these to Dan. CD: We should set up a Google Doc or something like it to track FAQ items and progress. d. policy and procedures manual Other business? X X X X X X X Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl Dehut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Also Attending as guest: Eddie Collins, President of CTBA Minutes by Cheryl Dehut, 9/5/2013. Next meeting: September 8, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-08-11 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-08-11 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/193/aftm-minutes-2013-09-08.pdf 42f8767f30446f77760e9af8dfd1186d PDF Text Text AFTM Minutes – 12:30 p.m., September 8, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved. 3. Financial Report - Financial report approved. 4. ASBF discussion. a. Treasurer’s items – Agreed to spend the $20 per 1000 to print up numbers and AFTM on wristbands. Board also agreed to $40 expenditure for neon stickers for campers, 2013 ASBF will be printed on. Extra tags for campers pay for electricity. Cheryl will order. ACTION TW – Proposed that Board expenditures under $50 for ASBF, no need to have board approval. b. Sound – JD - PINK SOUND will be sound engineers at festival. c. Status Reports on Areas of Responsibility: Volunteer s KT – E. Pittman and KT co-managers of Merchandise, both days. Cheryl, So far, Manager of Front Gate, Murphy McBride expressed interest in co-managing. We don’t know who this person but they have volunteered in the past. Barbara, Tim, Angie and Kenny volunteered to take a 2-hour shift. Need to make sure we can have credit card squares and folks who know how to use them at front gate. CD -Will get a 10x20 tent in case of rain and will have electric outlets to charge phones/Ipads for CC use. Sharon Isaac set up password for those needing up with software download, etc. on IPhone. JD – If emergency, call security first, then Tim Wooten, or 911 if you feel you need to. Don’t forget you’re in Driftwood. Security cell phone #s will be on cell phone list in the RED FOLDERS at Merch booth. BD – When that cell phone list is available, please pass around to board so we’ll have it on our phones. ACTION Workshops – CF – Will we have chairs for festival? Elizabeth usually brings chairs. There are a few chairs at Camp Ben. Food, No comment. Sara is handling. Banner – Dan F. agreed to put together . Needs all the logos. Will need to get some lights to shine on the banner that will hang above the stage. TW – We can buy a couple of cheap clamp on lights. ACTION JD – Dave Obermann is evening emcee; no one confirmed yet for Saturday during the day. Asked Rich McMath to be emcee for Friday. Not confirmed yet.. Green Room, Vendors, JD - Coffee? Sara handles vendors. Mom and Pops popsicle vendors requested to be asked. Jewelry vendors will return. JD – Lack of electricity is reason we have so few vendors. Set-Up, TW – Will get out on Thursday around noon. Signs, tarps, dance floor, lights, tables all need to be set up. Help wanted. AW - Can we put out the word on Yahoo for volunteers – add to volunteer list. BD – I have bags of Christmas lights that can be used. CD – Will ask Lindsey Haisley to help. DF will try to get out there on Thursday. Clean-Up/Recycling, J.D. Stamp helps with clean up and recycling Port-a-potties – JD - Has been taken care of. f. Publicity and advertising – CF – Working with Louie Bond on press release. Received another list of publicity contacts from Texas Music Office. We have ad in Old Time Herald. KOOP �announcements have been played and need to be revised, removing the Mostly Mountain Men from announcement. 5. Stephen Wade expenditures and other details. CF – Goal is $1000 – 75 seats can fit in Violins Etc. Expenses: paypal and credit card (percentage?) fees and insurance ($50). Projector, screen, chairs, Dan put a flyer together – all obtained at no cost. Suzy Estes, Violins Etc, will provide refreshments. Board agreed to $75 to pitch in for refreshments. Not clear if needed. AFTM will kick in $200 to supplement income IF Stephen Wade doesn’t reach goal of $1000 (admission, book and cd sales). Stephen Wade understands this arrangement and is not asking for a contract. 6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Need to get more info, not much interest. 7. Barn Owls, Oct. 1, Larry Kirbo, first Tuesday in November. I have bands booked until January. 8. Midwinter Festival discussion. Reed Island Rounders requested to play. February 8, 2014 9. Pending business: RAN OUT OF TIME TO DISCUSS PENDING BUSINESS. a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? b. Any response to Dans e-mail to Evan Leslie?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. YES – Discuss at next meeting. c. Frequently asked questions (and answers). Send these to Dan. d. policy and procedures manual Other business? x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Minutes by Christy Foster, next meeting Sunday, October 13, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-09-08 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-09-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/10/263/newsletter-38-02-2013-10.pdf 7ec656e6a90efea5995b13a0fc8fc0f5 PDF Text Text REEL TIMES OCTOBER 2013 VOL 38 • NO. 2 Austin String Band Festival Is Rapidly Approaching! Austin Friends of Traditional Music is hosting our eight annual string band festival October 18, 19, and 20 at Camp Ben McCulloch across from the Salt Lick (directions below). As usual we'll have impressive bands, fun jams, good food, vendors and first-rate workshops at this beautiful campground with shade trees, a creek, and all the facilities for a delightful time. Gates open at noon on Friday, October 18th. A bit of History: The term "old-time" With its origins in traditional music of Europe and Africa, old-time music represents perhaps the oldest form of North American traditional music other than Native American music, and thus the term "old-time" is an appropriate one. As a label, however, it dates back only to 1923. Fiddlin' John Carson made some of the first commercial recordings of traditional American country music for the Okeh label. These recordings became hits. Okeh, which had previously coined the terms "hillbilly music" to describe Appalachian and Southern fiddle-based and religious music and "race recording" to describe the music of black recording artists, began using "old-time music" as a term to describe the music made by artists of Carson's style. The term, thus, originated as a euphemism, but proved a suitable replacement for other terms that were considered disparaging by many inhabitants of these regions. It remains the term preferred by performers and listeners of the music. It is sometimes referred to as "old-timey" or "mountain music" by long-time practitioners. By the early 19th century, the banjo (an instrument of West African origin originally played only by people of African descent, both enslaved and free had become an essential partner to the fiddle, particularly in the southern United States. The banjo, originally a fretless instrument and frequently made from a gourd, played the same melody as the fiddle (though in a lower register), while simultaneously providing a rhythmic accompaniment incorporating a high drone provided by the instrument's short "drone string." The banjo used in oldtime music is typically a 5-string model with an open back (i.e., without the resonator found on most bluegrass banjos). Today old-time banjo players most commonly utilize the clawhammer style, but there were originally several other styles, most of which are still in use, loosely grouped by region. The major styles were clawhammer (which also went by a number of regional names), two-finger index lead (also called "North Carolina picking"), two-finger thumb lead (Kentucky and East Tennessee), and a three-finger "fiddle style" that seems to have been influenced in part by late-19th century urban classical style. Generally, a young player would learn whatever style a parent or older sibling favored. This style of having a fiddle play the lead melody and a banjo play a rhythmic accompaniment is the most basic form of Appalachian old-time music, and is the instrumentation most Appalachian old-time musicians consider to be "classic." FESTIVAL TICKET PRICES 3-Day F/S/S Friday Saturday Non-AFTM Members $45 $25 $35 AFTM members ($5 discount) $40 $20 $30 Students with ID ($10 disc) $35 $15 $25 Children under 16 are free (must be accompanied by an adult) �Camping fees are separate from the ticket price: Camping Fees are per night and will be collected at the ticket table. Fees for camping are: $15 per night for a tent or camper without electricity and $20 per night for a unit WITH electricity. Campers who arrive before the festival starts should come by the ticket table after it opens at noon on Friday to pay their camping fees and get their wristbands. The festival officially ends at noon Sunday after the Gospel Sing. Anyone purchasing a Saturday (or weekend) ticket and paying their camping fee can stay over for the Sunday Gospel Sing and breakfast in the food area. There is no separate ticket for Sunday. DOG OWNERS PLEASE READ - OUR POLICY HAS CHANGED Dogs are strictly prohibited from the Austin String Band Festival. If you are traveling with your dog, please get in touch with one of the kennels in the area. Stay and Play Pet Ranch: (512) 894-7387 Hallmark Kennel: (512) 288-0515 Driftwood Kennels: (512) 894-0003 NOTE: Trained assistance dogs are welcome Directions: Camp Ben McCulloch is within a few minutes of Austin, located 11 miles south of Highway 290 West on Farm Road 1826. From I-35, take Loop 4 to downtown Buda. Head west on Farm Road 967 for 11 miles, then turn left on Farm Road 1826 for 1/2 mile -- Camp Ben McCulloch is on the left. The Entertainment Line Up • Hoppin' Jenny • Brad Leftwich and Linda Higginbotham • Carper Family • Charles Thibodeaux& Austin Cajun Aces • Conjunto Los Pinkys • The Barn Owls • Christy & the Plowboys • Sawmill Vagrants • Spencer & Rains • The Prime Time Ramblers • Jenny & The Corn Ponies • Forked Deers AFTM Officers/Board 2013 President • Tim Wooten Vice-President • Angie Wooten Secretary • Christy Foster Treasurer • Cheryl Dehut Newsletter Editor • Robin Butterr Dance Liaison • open Events Coordinator• Jeanne DeFriese Volunteers • Ken Tweedy Sponsorships • Barbara Dean Membership • Mike Savercool 2 October 2013 REEL TIMES is published by Austin Friends of Traditional Music (AFTM), a nonprofit organization (est. 1974) dedicated to encouraging the performance and appreciation of all genres of traditional music and dance. Copyright 2013 by AFTM. PO Box 49608, Austin, Texas 78765 AFTM email: aftm@yahoogroups.com Web: www.aftm.us �Hoppin' Jenny Hopping Jenny brings together current and former members of the Macrae Sisters and Foghorn Stringband. Fiddler and banjo player Sophie Vitells Enloe and Gabrielle Macrae, have been playing music together for over ten years. Their long history of shared musicianship is reflected in their tightly locked playing and effortless harmony singing. Sophie and Gabrielle are joined in Hopping Jenny by the driving rhythmic force of Kevin Sandri on guitar and Brian Bagdonas on bass. Brad Leftwich and Linda Higginbotham Brad Leftwich is a prominent American old-time fiddle and banjo player and teacher. He is originally from Oklahoma. Leftwich was a founding member of the Plank Road String Band in the mid-1970s. He has recorded for the Rounder, County, Copper Creek, and Marimac labels. He has written a book on the Round Peak clawhammer banjo style that is published by Mel Bay, and has released two old-time fiddle instructional videos. Leftwich is joined by his wife Linda Higginbotham on banjo-uke, guitar and vocals. Carper Family The Carper Family is a family band like no other, spinning out the effortless harmonies of a bornfamily with the range and diversity of a madefamily... Whatever the bloodline, the music hits the ear with both depth and simplicity, capturing the essence of true country music. The Austinbased trio of Melissa Carper [upright bass], Beth Chrisman [fiddle], and Jenn Miori [guitar] applies their signature, stunning three-part harmonies to bluegrass, old-time, country and swing tunes of the standard and original variety, pushing and honoring American musical traditions at every step. Charles Thibodeaux and Austin Cajun Aces Authentic Cajun French Music Charles Ray Thibodeaux - Accordion and Vocals Peter Schwarz -Fiddle and Vocals Steve Doerr - Rythym Guitar and Vocals Dale Dougay - Drums http://www.austincajunaces.com Conjunto Los Pinkys Conjunto Los Pinkys play traditional, TexasMexican style dance music known as "conjunto music".The instrumentation features the button accordion and bajo sexto. Many international and regional musical styles are represented in conjunto music, including the influence of the Spanish, German, Polish and Czech, American popular music, Mexican-Norteño ranchera, Colombian cumbia, waltz, redova, shottishe, huapango, bolero, mambo and country two-step. The Barn Owls The Barn Owls play Old-Time music from the Appalachian region of the US, circa late 1800's and early 1900's. These fiddle-based tunes were heavy influences on the bluegrass, folk and acoustic scene of the mid-1900's. The tunes were often the backbone of a community square dance, where a 'stringband' would provide the music for a dance caller to coach the to and fro. Additionally, the tunes lived and breathed in the remote areas of the Eastern United States and were passed down through generations by ear, before recording technology existed. Christy and the Plowboys Christy and the Plowboys play old-time, country, bluegrass and hillbilly music for your enjoyment here in our home town of Austin, Texas - and wherever music lovers enjoy old sentimental songs, new sentimental songs, snappy rags, crooked breakdowns, or more claw-hammered dancetunes. Christy Palumbo Foster, guitar, banjulele, vocals, Dan Foster, fiddle, guitar, banjo, mandolin, vocals, Jerry Hagins, banjo and fiddle and Katie Morrison, cello. We will feature some of our favorite songs of local legendary songwriter, John Clay. Sawmill Vagrants Ol' Time Music - from Kennard, Texas Lloyd Vagrant-fiddle Bobby Vagrant-banjo Hollis Vagrant-banjo uke, mandolin James Vagrant-guitar Marc Vagrant-stumph fiddle, washboard, other odds and ends Porkchop Vagrant-washtub bass Race Vagrant-promotion, sound, and all around go to guy, our official stunt driver, builder of the stumphs, and owner of the cool car Check them out on FaceBook! October 2013 3 �Spencer and Raines Tricia Spencer and Howard Rains hail from Kansas and Texas respectively and play old time fiddle tunes and sing songs in the style of their home while also exploring other American regional styles of fiddling including Appalachian, lower south and all the way up the east. Both multiinstrumentalists deeply absorbed in traditional music, Howard and Tricia preserve and present old time music while at the same time making it their own. The Prime Time Ramblers Deeply rooted in southern fiddle stylings, Ben Sanders and the band will take you on a refreshing musical tour of early American country music. From the early commercial fiddling of Doc Roberts and Arthur Smith, to Bill Monroe and his Bluegrass Boys, to the sophisticated country music of Nashville in the 40?s and 50?s, Ben's performances bring the authentic excitement of the early Grand Ole' Opry Jenny and the Corn Ponies Country, Honky Tonk, Rockabilly, Western Swing Jenn Miori - Singin and Strummin Mark Smoot - Drums James Logan - Upright Bass Joe Jerkins - Telecaster Beth Chrisman - Fiddle. Check them out on Face Book Forked Deers Old-time String Band Will Webster, banjo, fiddle, guitar Jerry Hagins, banjo, fiddle Joe Dobbs, guitar, banjo J.T. Harechmak, washtub bass SCHEDULE OF ENTERTAINMENT FRIDAY NIGHT - DANCE 'TIL YOU DROP 7-8PM Forked Deer. Old-Time String Band with square dance caller Sharon Isaac 8:15-9:15PM Charles Thibodeaux & Austin Cajun Aces. Cajun dancing. 9:30pm- ?? Hopping Jenny. Old-Time String Band with square dance caller Michael Ismerio SATURDAY 1PM Christy & The Plowboys 2PM The Primetime Ramblers 3PM The Carper Family 4PM The Sawmill Vagrants 5PM Spencer& Rains 6PM The Barn Owls with square dance caller Sharon Isaac 7PM Conjunto Los Pinkys for conjunto dancing 8PM Brad Leftwich & Linda Higginbotham 9PM Jenny & The Corn Ponies for country dancing 10PM Hopping Jenny SUNDAY 10:30AM-12PM Gospel Sing led by The Rudiments 4 October 2013 �WORKSHOPS 11 am - 12 pm 12:15 - 1:15 pm Area A Demystifying the Claw Hammer Banjo, O.J. Laier and D.Lee Thomas Basic right hand and left hand tips, tricks, licks, and "secrets" on how to get good....fast. Also, where to find quality input for free, and...learn a tune or two. Area A Old-Time Fiddle, with Brad Leftwich Simple old-time tunes and techniques, taught by ear, for beginning-and intermediate fiddlers. B How to Play in a Stringband, Hopping Jenny A "stringband" workshop, for fiddle, guitar, banjo and bass players. All workshop attendees split up by instrument and are taught the same tune, then all come back together and play the tune as one band. B How to Play in a Stringband, Hopping Jenny (continued) C Fundamentals of Country Dancing, Jenn MioriGreg Kohler We'll start at the beginning... with the song! Country music songs are specifically built for dancing and based on simple Twos and Threes... Our major focus will end up being partner Two-steps [Texas and Cajun] and Country [Cajun] waltzing, but we'll paint those forms into a bigger picture that help our dancers cut loose and enjoy everything from flatfooting and square dancing to swing and blues. C. no workshop D Old-time Country Rags, Dan Foster and Will Webster A gentle introduction to the joy of playing rags on fiddle, mandolin, banjo and guitar. Will share some tips to help you get started playing them funny tunes in those other keys. We'll talk a little about style, technique and repertoire - and learn a rag to play together (at least one) before we go. D. Mountain Dulcimer, Lloyd Wright Teaching old time tunes on the Mountain dulcimer. This will be an intermediate to advanced class. E Exploring Clawhammer Ukulele - Tim Keough Discover the old timey style of clawhammer banjo on the ukulele! Take your ukulele playing to the next level with this unique and enjoyable way to play. If you play banjo, this workshop will open doors on the ukulele that you didn't think possible. We'll also try out some favorite old time tunes arranged especially for clawhammer ukulele. E Beginning Square Dance Class with Sharon Isaac (Michael Ismerio on fiddle, Joe Dobbs, banjo) In this workshop we will learn the basics of Old-Time Appalachian square dancing. You will also learn one or two square dances that will be called on Saturday night. Learn to do-si-do, see-saw, right and left grand, ball of yarn, turkey wing turn and many more cool square dance moves to impress your friends! No experience or partner needed and school-aged kids are welcome. October 2013 5 �11 am - 12 pm 12:15 - 1:15 pm F Clogging, Erica Braverman Clogging is a form of Appalachian percussive dancing that is fun to do and a great workout! In this workshop, you will learn the basic clogging step and how to vary this step to make your own rhythms. Please wear comfortable clothing and shoes with a smooth, flat, hard sole. Tap shoes and tennis shoes are fine but no flip-flops or boots please. Also, you may want to bring a water bottle and a smartphone/video recorder so that you can tape what we learn. F Singing is Fun! Kids Workshop, The Carper Family In this fun-filled workshop for kids K-5, The Carper Family will share the joy of singing by teaching folk and country songs that have been passed down through generations of singers. We will explore some simple stretching and posture exercises, harmony basics, tips for better stage presence, and will introduce beginner vocal technique for young singers. Come ready to sing and have fun! G Bluegrass and Old-Time Guitar, -Eddie Collins Eddie Collins, author of numerous instruction courses on the art of flatpicking guitar, will present a guitar workshop along with some special guests. Many elements of bluegrass and old-time guitar will be presented from playing Carter Style solos to picking fiddle tunes and playing solid back-up in the style of Doc Watson. G Jarana Jarocha: A Mexican Folk Experience, Son Armado Centered around the tarima and sustained by the strum of the jarana Jarocha, Son Jarocho fandango is a grass roots cultural form from Veracruz, Mexico, often used in the context of political organizing and social justice causes in Mexico and the US. It draws on the traditions of the converging cultures in Veracruz: African, Spanish, and Indigenous. We will move through the basic chords and rhythms of the 2 major instruments of the Son Jarocho fandango, the jarana (strings) and the tarima (percussion). H. Oldtime fiddle chording and bow rhythms, Tricia Spencer and Howard Rains Kansas fiddler Tricia Spencer will teach advanced old-time fiddle techniques including pulses, bow rhythms, and chording. Old-time fiddle tunes will be taught according to interest. Howard Rains will make wise cracks, accompany on guitar, and try to learn something from Tricia, too. H Bluegrass jam (beginner-intermediate), Eddie Collins All are welcome to participate in this open jam led by Eddie Collins. Area A - Acorn Hill Area Area B - Fiddle Area Area C - Pavilion Area D - Old-Time Area Area E - Shady Grove Area Area F - Prison Yard Area Area G - Guitar, Etc. Area Area H - Big Tree Area 6 October 2013 �Do you want to become a member of AFTM? Check our website for more information http://www.aftm.us/join-aftm/ or see below the benefits of becoming a member. Join AFTM Membership is open to everyone. In order to carry out its goals, AFTM needs the support of interested persons, organizations, and businesses through taxdeductible donations. But donations are not all that maintain the vitality of AFTM. New and involved members, volunteers, and willing helpers are the lifeblood of the organization. We invite you to join us, to participate, and to give of your time, energy, and resources in the important task of bringing and supporting traditional / folk music and dance in the Austin community. Benefits include: • Subscription to Reel Times newsletter • Discounts at AFTM-sponsored concerts, dances, and events • Free classified ads on our website • Eligibility to serve on the Board and help shape the future of AFTM MEMBERSHIP LEVELS $15 - Student 1-year $20 - Individual 1-year $25 - Family 1-year $25 - Band or Dance Group 1year $50 - Business 1-year $80 - Individual 5-year $100 - Family 5-year $300 (or more) - Lifetime Membership Special Thanks to our Sponsors and Friends: Blackerby Violin shop, Central Tx Bluegrass Assoc., Coldshower Design, Don's Automotive, Fiddler's Green Music Shop, KOOP 91.7 FM, Lakeview Hearing Center, Mollberg Piano Restoration, Quiet Austin Yoga and Massage, Reilly Realtors, Tom's Tabooley, and Violins Etc. The Austin Banjo Club: meets on Mondays, 7 - 9 pm at the Senior Activity Center, 29th and Lamar. Traditional American pop and jazz from late 1800s to the 1930s. All varieties of "banjo" are welcome (tenor, 5-string, banjouke, banjolins, etc) Please join us! www.austinbanjoclub.org for more info. The Austin Balkan Singers: A singing group comprised of women interested in preserving traditional folk songs of Eastern Europe. The group has been together over 30 years, gather once a week (most of the time) and welcomes new members interested in harmony, polyphonic vocalizations and group yells! Perform occasionally. Look for us on Facebook! Phil McDonald, old time fiddler known and admired by many in this area, passed away October 2, 2013. He was in his early 60's and is survived by his wife Annie McDonald of Dripping Springs. Phil loved all the roots and branches of traditional music, was at home playing old time style, bluegrass, western swing, playing in fiddle contests. For years he played with his many friends around Wimberley, and the monthly music jam at Pearl, TX. He brought a fine focus of energy and joy as he spun out the old time tunes, and made them his own. Phil played like he meant it, he will be missed. October 2013 7 �HERE IS WHERE WE MAKE FUN OF OURSELVES!!! FROM THE PUBLICATION BLUEGRASS NATION. The Music Old Time and Celtic songs are about whiskey, food and struggle. Bluegrass songs are about God, mother and the girl who did me wrong. If the girl isn't dead by the third verse, it ain't Bluegrass. If everyone dies, it's Celtic. Old Time and Celtic bands have nonsense names like "Flogging Molly', "Fruit Jar Drinkers' and "Skillet Lickers" while Bluegrass bands have serious gender-specific name like "Bluegrass Boys,' "Clinch Mountain Boys' and "Backwoods Babes." The most common Old Time keys are major and minor with only 5 notes (modal). Bluegrass uses these, plus Mixolydian and Dorian modes, and a Celtic band adds Lydian and Phrygian modes. A Bluegrass band has between 1 and 3 singers who are all singing about an octave above their natural vocal range. Some Old Time and Celtic bands have no singers at all. If a Celtic band has a singer, it is usually either a bewhiskered ex-sailor, or a petite soprano. A Bluegrass band has a vocal arranger who arranges three-part harmonies. In an Old Time band, anyone who feels like it can sing or make comments during the performance. In a Celtic band, anyone who speaks during a performance gets "the look', and songs are preceded by a call for silence and a detailed explanation of their cultural significance. Bluegrass tunes & songs last 3 minutes. Old Time and Celtic tunes & songs can be any length, and sometimes last all night. 8 October 2013 The Instruments Banjo A Celtic banjo is small and quiet. An Old Time banjo is openbacked, with an old towel (probably never washed) stuffed in the back to dampen sound. A Bluegrass banjo has bell bronze mastertone ring and a resonator to make it louder. A Celtic banjo weighs 4 pounds, an Old Time banjo weighs 5 pounds, towel included and a Bluegrass banjo weighs 40 pounds. A Celtic banjo has only 4 strings. A Bluegrass banjo has five strings and needs 24 frets. An Old Time banjo needs no more than 5 frets, and some don't need any. A Bluegrass banjo player has had spinal fusion surgery on all his vertebrae, and therefore stands very straight. If an Old Time banjo player stands, he slouches. A Celtic banjo player has a brace to relieve his carpal tunnel syndrome and remains seated to maintain stability while cross-picking as fast as possible after several pints. An Old Time banjo player can lose 3 right-hand fingers and 2 left-hand fingers in an industrial accident without affecting his performance. A Celtic banjo player flat picks everything. A Bluegrass banjo player puts jewelry on his fingertips to play. An Old Time banjo player puts super glue on his fingernails to strengthen them. Never shake hands with an Old Time banjo player while he's fussing with his nails. Fiddle The Bluegrass fiddler paid $10,000 for his fiddle at the Violin Shop in Nashville. The Celtic fiddler inherited his fiddle from his mothers 2nd cousin in County Clare. The Old Time fiddler got theirs for $15 at a yard sale. Celtic and Bluegrass fiddles are tuned GDAE. An Old Time fiddle can be in a hundred different tunings. Old Time fiddlers seldom use more than two fingers of their left hand, and use tunings that maximize the number of open strings played. Celtic and Bluegrass fiddlers study 7th position fingering patterns with Isaac Stern, and take pride in never playing an open string. An Old Time fiddle player can make dogs howl & incapacitate people suffering from sciatic nerve damage. An Old Time fiddle player only uses 1/8 of his bow. The rest is just there for show. Guitar An Old Time guitarist knows the major chords in G and C, and owns a capo for A and D. A Bluegrass guitarist can play in Eflat without a capo. The fanciest chord an Old Time guitarist needs is an A to insert between the G and the D7 chord. A Bluegrass or Celtic guitarist needs to know C#aug+7-4. A Celtic guitarist keeps his picks in his pocket. Old Time guitarists stash extra picks under a rubber band around the top of the peg head. Bluegrass guitarists would never cover any part of the peg head that might obscure the gilded label of their $3,000 guitar. Mandolin It's possible to have an Old Time or Celtic band without a mandolin. However, it is impossible to have a true Bluegrass band without one. Mandolin players spend half their time tuning their mandolin and the other half of their time playing �their mandolin out of tune. Old Time and Celtic mandolin players use "A' model instruments (pearshaped) by obscure makers. Bluegrass mandolin players use "F' model Gibson that cost $100 per decibel. Bass A Celtic band never has a bass, while a Bluegrass band always has a bass. An old, Old Time band doesn't have a bass, but new time Old Time bands seem to need one for reasons that are unclear. A Bluegrass bass starts playing with the band on the first note. An Old Time bass, if present, starts sometime after the rest of the band has run through the tune once depending on the player's blood alcohol content. A Bluegrass bass is polished and shiny. An Old Time bass is often used as yard furniture. Other Instruments It is not possible to have a Celtic band without a tin whistle or Bodhran (hand drum) if not several, usually too many of each. Old Time and Bluegrass bands never have either. A Bluegrass band might have a Dobro. An Old Time band might have anything that makes noise including: a tambourine, jaw harp, didgeridoo, harmonica, conga, wash tub bass, miscellaneous rattles &shakers, a 1-gallon jug (empty), or a lap (mountain) dulcimer or a hammered dulcimer. In a Celtic band, it's the musicians that are hammered. Instrumentation Except for the guitar, all the instruments in a Celtic band play the melody all the time. In an Old Time band, anyone can play either melody or accompaniment at any time. In Bluegrass bands, one instrument at a time solos, and every else plays accompaniment. Bluegrass bands have carefully mapped-out choreography due to the need for solo breaks. If Old Time and Celtic band members move around, they tend to run into each other. Because of this problem (and whiskey) Old Time and Celtic often sit down when performing, while a Bluegrass band always stands. Because they're sitting, Old Time and Celtic bands have the stamina to play the same tune for 20 minutes for a square or contra dance. The audience claps after each Bluegrass solo break. If anyone talks or claps near an Old Time or Celtic band, it confuses them, even after the tune is over. Personalities and Stage Presence Bluegrass band members wear uniforms, such as blue polyester suits with gray Stetson hats. Old Time bands wear jeans, sandals, work shirts and caps from seed companies. Celtic bands wear tour tee-shirts with plaid touring caps. All this head wear covers bald spots. Women in Bluegrass bands have big hair and Kevlar undergarments. Women in Old Time bands jiggle nicely under their overalls. There are no Women in Celtic bands, only Lassies with long skirts and lacy, high collars and Wenches in apple-dumplings-on-a-shelf bodices and leather mini-skirts. A Bluegrass band tells terrible jokes while tuning. An Old Time band tells terrible jokes without bothering to tune. Bluegrass band members never smile. Old Time band members will smile if you give them a drink. A Celtic band is too busy drinking to smile, tune or tell jokes. Celtic musicians eat fish and chips, Bluegrass musi- cians eat barbecue ribs, and Old Time musicians eat tofu and miso soup. Bluegrass musicians have mild high frequency hearing loss from standing near the banjo player. Old Time musicians have moderate high frequency hearing loss from sitting near the fiddler. Celtic musicians have advanced hearing loss from playing in small pubs with all those fiddles, banjos, tin whistles and bodhrans. Festivals and Transportation A Celtic band travels in an actual Greyhound bus with marginal air conditioning and then catches a ride from the bus stop to the festival any way they can. A Bluegrass band travels in an old converted Greyhound bus that idles in the parking lot all weekend with the air conditioner running full blast, fumigating the county with diesel exhaust. An Old Time band travels in a rustedout 1965 VW microbus that blows an engine in North Nowhere, Nebraska. They don't have an Easy-Up, and it's pretty evident that their vehicles don't have air conditioning. Bluegrass players stay on the bus and Celtic musicians stay at the nearest Motel 6, while Old Time musicians camp in the parking lot. The Celtic Band has their name on their instrument cases and a banner for their Easy-Up. The bluegrass band's name and Inspirational Statement are painted on both the side and front of the bus in script lettering. Bluegrass bumper stickers are in red, white and blue and have stars and/or stripes on them. Celtic bumper stickers display fancy knotwork borders, banners, and slogans from the old country. Old Time bumper stickers don't make any sense ("Gid is My Co-Pilot'). October 2013 9 �Dance News Austin Barn Dancers Community-style contradancing for young and old alike, with the feeling of a town hall social dance. Contras, squares, and circle mixers to live traditional music provided by LOCO (Local On-Call Orchestra). Meets at Hancock Recreation Center on Wednesdays at 7:30-9:45 PM. 811 E 41st (corner of Red River). Contact Dale Rempert at drempert@ix.netcom.com or phone 512/453-4225. Austin Contra Dancing Contra Dance Schedule is the following. Every Wednesday Balance Dance Studios, located near 4544 South Lamar Blvd First Friday's Balance Dance Studios, located near 4544 South Lamar Blvd Third Saturday's Balance Dance Studios, located near 4544 South Lamar Blvd Directions and schedule or location changes can be found at taada.us (Traditional Austin Area Dance Association). Also check out the Facebook page Austin Contra Dancers. Third Saturday Contra The 3rd Saturday contra dances are held at the Balance Dance Studios, located near 4544 South Lamar Blvd in a business park, which is on the other side of Hwy 290W from the Westgate Shopping Center. Beginners session at 7:30 PM, regular dance from 8 to 11 PM. $9 admission with discounts for AFTM members. Students $5. First-time dancers 10 October 2013 Or check the Austin English Country Dance Facebook page. receive a "dance for free" coupon. No experience or partners are necessary, and all dances are taught. Call Chuck Roth at (512) 453-8936 or e-mail info@austincontradance.org for more information. Fire Ant Frolic Austin's 17th Annual Fire Ant Frolic Contradance weekend will be held November 1-3, 2013, at the Texas Federation of Women's Clubs Grand Ballroom. Music will be by Contrajazz and Ladies at Play with callers Diane Silver and Keith Tuxhorn . Full information about the event is available through our website, www.fireantfrolic.com. First Friday Contra Dances Dances taught, no experience needed, bring all your friends. Holds dances from 8:00 - 11:00 pm (beginners' session from 7:30 - 8), on the first Friday of each month, featuring local callers and musicians. $9 admission to the dance (discounts for AFTM members -- newcomers are free) with everyone welcome. No experience or partners necessary, all dances taught. Questions? Send an e-mail to John Kulas or call 512-296-1029. Clickety Cloggers of Austin Is a 30-year-old nonprofit dance group dedicated to preserving the clogging heritage and promoting the art of clog dancing--has a mission to help keep a slice of Americana alive. We dance every Thursday night from 6:30 to 9:00 p.m. at the D'ette Dance Studio, 1807 Slaughter Lane, Suite #325, Austin, TX 78748. For information about dancing with the club or taking lessons, Contact Virginia Pohlmeier virginiadale@att.net or (512) 441-7422. English Country Dancing Is held on the 2nd Friday of each month, from 7:30pm-10:30, at the First Cumberland Presbyterian Church Fellowship Hall, 6800 Woodrow Ave (one block South of Justin Lane). The cost is $8 when we have live music, $6 otherwise, and $5 for students all the time. All dances are taught and called. Beginners are welcome. Please note this dance is fragrance free. For more information contact Ann McCracken at ann@mccr.org or 266-9949. International Folk Dancing International Folk Dancing meets almost every Saturday night at Hancock Recreation Center on 41st Street (between Red River and Duval). Or visit the IFD Facebook Page. Austin Scottish Country Dance Society Features weekly socials and classes. For information call or email Sarah Harriman at 327-2869 sarah@austinscd.org. �Tuesday, October 8th at 8 p.m. AFTM to host a very special musical experience featuring author, musician, and 2013-Grammy nominee Stephen Wade For one night only Stephen Wade will explore through live music-making, projected images, and his wonderful narrative the stories behind The Beautiful Music All Around Us: Field Recordings and the American Experience (University of Illinois Press, 2012). Wade's landmark book explores thirteen iconic folksong performances captured on Library of Congress field recordings between 1934 and 1942. In this compellingly narrated, multimedia, musical performance, Wade threads the music with its largely unknown yet surprisingly influential creators. A book signing follows the performance. Stephen Wade grew up in Chicago, where, as a youngster exposed to a number of musicians who hailed from the Mississippi Delta and the Southern Appalachians, he developed a passion for traditional music and American folklore. In the early 1970s, inspired by the legendary Library of Congress series of folk music field recordings, Wade began travelling to the communities where these recordings originated, seeking out surviving musicians and immersing himself in their surroundings. That contact led to his first stage show, Banjo Dancing, which opened in Chicago in May 1979. It ran sold-out for thirteen months, and merited national attention, including an invited performance at the White House. In January 1981, he came to Washington, D.C.'s Arena Stage, where his engagement, initially booked for three weeks, extended into a ten-year run. In 1989, On the Way Home, Wade's second critically acclaimed production, opened at Arena. Following those runs, he toured both shows nationally including repeat engagements in Dallas, Ft. Worth, and Austin. In 1994 he also launched in Texas his work on the book, a research process that extended over the next eighteen years. In the wake of its publication in September 2012, he has been named 2013-2014 Resident Artist/Scholar at George Washington University, as well as 2013 George A. Miller Visiting Scholar, Center for Advanced Study, University of Illinois. Wade's essays, reviews, and articles have appeared in numerous publications. He also edited and annotated the Rounder CD collection that gave rise to this book, A Tr easur y of Libr ar y of Congr ess Field Recor dings. Since 1996 his occasional commentaries on folksongs and traditional tunes have appeared on National Public Radio's All Things Considered and Morning Edition. He has recorded and/or produced over a dozen albums, the most recent of which is the 2013 Grammy-nominated Banjo Diary: Lessons from Tradition. More information on The Beautiful Music All Around Us can be found at: http://www.press.uillinois.edu/ books/catalog/55qpr7zm9780252036880.html Who: Stephen Wade When: Tuesday, October, 8, 2013, Doors open at 7 pm, show starts at 8 pm Why: Concert presentation/book-signing Where: Violins Etc, 6013 Burnet Road, Austin, TX Cost: $20, $15 for AFTM members (advanced reservations at www.aftm.us) October 2013 11 �Austin Friends of Traditional Music PO Box 49608 Austin, Texas 78765 AFTM Jam Session: Every Second Sunday, 2 pm • Tom’s Tabooley on Guadalupe AFTM Open Mic: Every Third Sunday, 2 pm • Bring Instruments & Voices! AUSTIN FRIENDS OF TRADITIONAL MUSIC MEMBERSHIP APPLICATION Name ____________________________________ Phone ________________ Date_________ Address______________________________________________________________________ City_________________________________________ State_______ Zip___________________ Email________________________________________________________________________ I’d like to receive the Reel Times newsletter by US mail $15 Student $20 Individual $80 5-year/Individual Donation $___________ $25 Family I’d like to volunteer $50 Business $100 5-year/Family $300 Lifetime $25 Band/Dance Group Renewal Your donation is tax deductible as AFTM is a 501(c)(3) organization Total enclosed: $___________. Please make check payable to Austin Friends of Traditional Music and mail to: PO Box 49608, Austin, TX 78765. Paypal accepted on our website at www.aftm.us 12 October 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Reel Times Creator An entity primarily responsible for making the resource Gary Mortenson Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Volume 38 Number 2 Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Date A point or period of time associated with an event in the lifecycle of the resource 2013-10 Creator An entity primarily responsible for making the resource Gary Mortenson Title A name given to the resource Reel Times - Volume 38, Number 2 Publisher An entity responsible for making the resource available Gary Mortenson http://archive.aftm.us/files/original/3/166/aftm-minutes-2013-10-13.pdf 355612d8484bd0274a28bafe1265d131 PDF Text Text AFTM MINUTES– 12:30 p.m., October 13, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved by the board. 3. Financial Report - Report approved by board. 4. ASBF discussion. a. Discussion with Johnny Hudson (Camp Ben Commander). TW - Parts of park were mowed. Walk through scheduled on Thursday before ASBF. No contract yet. CD - $500 damage deposit, in addition to the $500 deposit according to Crystal at Camp Ben. New deposit, not asked for yet. TW – any requests for deposits refer to Tim Wooten. b. Publicity and advertising CF – CF and DF met with Clay DaFoe, KDRP, to arrange for 26 on-air announcements, website blurb and facebook promotion. Decision made by Tim Wooten to proceed ($390) without Board approval because of time factor. Hopping Jenny will appear on KOOP radio on Oct. 18. CF will be on Kim Simpson’s International Folk Bazaar show on KOOP on Thursday, Oct. 17. Local TV and radio calendars as well as local newspapers (Statesmen, Chronicle, Oakhill Gazette) all sent press releases. Thanks to Louie Bond for her help with putting the ASBF press releases together. c. Status Reports on Areas of Responsibility: Volunteers, KT need more volunteers for food and Friday night merch book. Will offer weekend pass for volunteers willing to work Friday night. Decision made to make badges for staff only and KT will handle. EP - Having badges for performers in the past, facilitated handling for cash transactions between performers and volunteers. CD – Hope to have a board member present at all times for these transactions. WiFI hotspots set up for IPads, Iphones, via KT and CD. KT – Confusion in obtaining volunteers for kitchen. Sarah has her own list, CD – Future staff position – Camping fee collector. We do not have one for this year. d. JD - Mini-set not complete. Ended up with 4 surprise slots for Swannanoa grant recipients. Isaiah only recipient that will be able to participate. T-shirts (175 ordered) should be ready of Nov. 15. Order based on last year’s sales and ratio used by Austin Lounge Lizards. Need 2 volunteers for Purly’s workshop. e. Other details. Ticket prices in newsletter not current (early bird discount reflected). Will honor $5.00 difference if someone disputes. Try to remember for next year! Raffle, $5 per ticket, 3 for $10 (or 5 for $20). First ticket drawn, guitar and 2nd drawing for the 1 hour massage. Only one box needed. CF will ask cousin Lisa to put a box together. CF – Will not change area names of workshop areas for this year and will NOT make a poster. CF – Banner being made by BumperSticker.com for $75.00. JD – Has a large newsprint pad that will use for Mini-set list. CF – Jerry Hagins making programs and I will pick both programs and workshop inserts up from Fedex Kinkos. 5. Midwinter Festival discussion – big rent increase for DAC. TW – Increase to over $1000 for Dougherty Arts Center rental. Increase ticket prices – need to include in application for MWF 2014. $15/$12 member – current ticket prices. AW – We have two bands. Reed Island Rounders and Double Eagle String Band Same bands asked every year to donate their time. Only other bands we might get are those that are new to the area. �6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Not discussed at meeting. 7. Flipnotics showcase – can the day of the week be moved? CF - Tuesday night was offered for AFTM Showcase as the night that would be most beneficial for exposure purposes. Erik Hokkanen’s audience often comes early to Flips to check out the AFTM performers. Showcases will remain on the FIRST Tuesday night every month for now. If opportunity exists to change day, will inform the board. 8. Pending business: a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? PENDING. c. Frequently asked questions (and answers). Send these to Dan. PENDING d. policy and procedures manual PENDING Other business? EP – Proposal for ASBF 2014. James Leva “performance piece”. Scripted performance. Story telling of Tommy Jarrell, concert and dancing. Cost: $4000 plus travel for 4 people. EP willing to put up $2000 (estimated travel expense). Time involved: 1 - 1.5 hours. Need to know ASAP EP asked them to pencil us in. Jeanne DeFriese’s email sent to James Leva for further booking info. BD – Would like to know how we faired on ASBF 2013 first. TW – Decide in a week or so. ACTION ITEM x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Minutes by Christy Foster, 11/5/13 Next meeting, Sunday, November 10, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-10-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-10-13 Publisher An entity responsible for making the resource available AFTM