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http://archive.aftm.us/files/original/3/186/aftm-minutes-2021-12-11.pdf
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December 11, 2021 AFTM Board meeting
Attending:
Matt, Mike, Gary, Lee, Dan Thompson, Tim, Angie
Special guest: Margie Bivens representing String Break
No minutes available from November.
No financial report though Cheryl shared that our balance has not changed much.
We still owe $500.00 to Festival of Texas Fiddling.
Margie Bivens attended to discuss having AFTM Austin Camp Jam join with the
String Break group. The basic format is keep it simple; no gate charges other than
camp fee to Camp Ben, no rental of the pavilion, no structured activities, no set date.
They are open to the open mic idea, possibly on stage.
They would consider sharing the cost of rental for the stage.
Action: Tim will check with Crystal to see if there are open weekends this Spring.
Looking for dates that don’t conflict with Old Settlers or other events held at Camp
Ben.
Mike’s suggestion (not a vote) of trying it one year was received well by most board
members and Margie.
Newsletter report
Gary has plenty content for the newsletter, with a cover story on the Camp Jam. It
will be coming out either just before or after Christmas. Sounds like a good one!
Website
James has agreed to take over the AFTM website if he can pass some of his current
duties on to other board members. Mike and James have agreed to take on some of
these duties.
Agenda items:
1. In person meetings discussion for board meetings and/or jams.
Tim referred to the Bylaws which say “The Board shall schedule regular
social meetings for the purpose of sharing music and disseminating
information.” Jamming in person can be resumed, at least outdoors. Ideas
were shared on holding jams.
Matt offered the ranch on the Pedernales River across from Hamilton Pool where
he is working. The Winn development would welcome our music around the
Farm area and there is the possibility that this may lead to a relationship
between AFTM and the Winns where other music events could be held.
Action: Tim will contact Britt about the Patterson Park jam status regarding
possibilities for taking that on as an AFTM jam.
�2. Scholarships
Scholarship format we currently follow will be shared by Tim. Board members
were asked to read over the email so discussion can follow about how to move
forward in the future. All present were in favor of continuing to offer
scholarships, with details to be determined.
Action: Tim will provide an email about the current scholarship format.
Board members: Submit any ideas for discussion.
Dan offered the possibility of offering a scholarship for the Jump Start weekend
in March being held in the home of Gene and Marinell Young. Jump Start puts on
weekend events offering performances and workshops. The cost for attending,
including all meals, is $350-$400. (I have no information about this event to
offer in my email)
Meeting adjourned
�
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AFTM Minutes – 12:30 p.m., May 19, 2013
Tom’s Tabooley
1. Call to Order
2. Approve Minutes Minutes were approved by the Board.
3. Financial Report Financial report approved.$1500 deposit to be sent to the band Hoppin Jenny
as per agreement for 2013 String Band Festival.
4. ASBF discussion
JD – Ben Sanderson will put a bluegrass band together. Still negotiating with Mostly Mountain
Boys. Paul Brown, an NPR/All Things Considered announcer. How do we hook him up with
somebody at KUT? DF – Suggested talking with Paul Brown about contacting KUT.
ACTION: CF – Will contact Jay Trachtenberg at KUT to find the name and contact info.
AW – Regarding food at ASBF, do we want to ask Tom Tabooley if they would be interested in
selling and/or contributing to food at festival? Board agreed this is a good idea.
ACTION: JD – Will contact Sarah about this.
5. Flipnotics has a new acoustic series, to play 2-4 pm on Sunday afternoons. AFTM showcase?
ACTION: CF - Need to get more details, Board is interested.
6. Any news on the availability of a house for house concerts?
CD – Send inquiry out to AFTM yahoo list and/or membership list to see if anyone out there would
like to host. AFTM will chip in funds to contribute to house concert for food/drink/$ to band. Have
underwritten $200 per house concert in the past.
ACTION: TW – Volunteered to craft a letter to send out to membership/yahoo list. Will ask
Joan Rylander to post on website. Someone should also get email list from E. Pittman for house
concerts.
ACTION: JD will check into where the Shape Note singing takes place (Hyde Parke), to find
out what the rental fee would be.
7. IBM application – CF More paperwork received from IBM regarding the David Obermann
matching donation ($80). ACTION: CD and TW will review, sign, scan and return by 052913.
8. Evan Leslie, Butler School of Music at the University of Texas asked for our help in the Spring
of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin
Competition for Young Violinists. DF – ACTION: Offered to reply to Mr. Leslie.
9. Pending business:
a. Frequently asked questions (and answers)
DF –Framework in place. Please send questions and answers to him to add to spreadsheet.
CD – Where should I put my camping sticker?
Other business?
AW – Open mics have been sparsely attended lately. Do we want to continue? No decision made.
NOTE: Good attendance in May w/Board mtg being held the same day. Think about moving board
meeting to “Open Mike” day?
Kenny Tweedy was asked and confirmed that he will be the Volunteer Coordinator for ASBF.
CF – Start thinking about places to ask for sponsorships for ASBF.
Attending:
x Jeanne DeFriese
x Angie Wooten
Robin Butter
Barbara Deane
x Mike Savercool
x Cheryl DeHut
x Tim Wooten
x Christy Foster
x Kenny Tweedy
x Dan Foster
Minutes by Christy Foster, 060413. Next meeting, June 9, 2013
�
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2013-05-19 AFTM Board Meeting Minutes
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2013-05-19
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AFTM BOARD MEETING MINUTES
October 10, 2021 - 2:00 p.m.
Board Members Present:
Tim Wooten, James Seppi, Jeanne DeFriese, Dan Foster, Gary Mortensen, Matt Welch, Mike
Savercool, Rachel Brown, Lee Thomas
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
The meeting was called to order at 2:00 p.m. 10/10/21 on Google Meet platform.
Minutes for September Board Meeting were approved.
Financial Reports were presented and unanimously approved.
Gary Mortensen gave Newsletter and website interview update.
James Seppi gave report on current website information regarding the 2021
Camp/Jam info and promotional information on 2021 Camp/Jam at Camp Ben.
Jeanne DeFriese gave report on the Camp/Jam planned jams which would be posted
at pavilion during the Camp/Jam.
Rachel Brown gave financial report and noted 13 renewals of membership, and
discussed plans regarding reimbursement of jam leaders for camping fees.
Following discussion, a unanimous vote by the board members approved
reimbursement of jam leaders for camping fees.
Following a general discussion regarding activities and schedule of the 2021
Camp/Jam, the meeting was adjourned at 3:40 p.m.
Subscribed by . Lee Thomas, Vice President
�
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AFTM Minutes – 12:30 p.m., April 14, 2013
Tom’s Tabooley
1. Call to Order
2. Approve Minutes - Minutes were approved.
3. Financial Report – CD - $1434 sent off to Swannanoah for two scholarship recipients, otherwise
little activity. Reports sent out via email prior to April meeting.
CF – IBM matching donation (via Dave Obermann) has not been received. Will look into this.
Financial report approved by board.
4. ASBF discussion – JD
. Still waiting on expense estimate from Paul Brown. Hoping to work with Blackpot Festival to
help share expenses.
. Purly Gates – enquiry for children’s activity at ASBF. Storytelling and music, kids make
instruments and then do a little performance on stage. One of first acts on stage on Saturday.
. Biscuit Brothers on TCA touring schedule. Possible grant money may be available to cover part of
their costs.
. Wait on asking jugglers for ASBF.
CD – Should expand sponsorships. Suggest finding sponsors “for” children’s activities, after we
obtain cost for children events. Send suggestions to Barbara Deane for updates to Sponsor Form..
CF – Kevin Tweedy, new board member – possible volunteer coordinator? See if Maggie Valenti
will help train whoever becomes Volunteer Coordinator.
5. House Concerts & Central Market Concerts
CD – Suggests posting a notice on Yahoo group to ask if anyone would like to donate their house
for a future house concert.
AW – Zilker Park rental (ampitheater) possible?
Other ideas: Darren Appelt, Joane Rylander’s backyard, Steve Dean’s dance halls (out of town),
Round Mountain Community Center near CD’s house (Cedar Park?),
JD – Suggestions for dance events – Moose Lodge, CF – Senior Center (29th & Lamar)
6. Dog Policy discussion – Board discussed and approved a “no dog policy” for the Austin String
Band Festival. Board has power to use discretion if an attendee accidentally brings a dog, asking
them to “keep it out of sight”. If not complying, a Board member can ask attendee to leave.
JD – Board needs to communicate with each other when a dog is sighted.
BD – Need to publicize more and sooner than in the past.
TW – When purchasing ticket, make the “no dogs policy” clear on website.
ACTION: Ask Sharon I. to add no dog policy to AFTM website and add a list of links to
kennels nearby.
7. Pending business:
a. Frequently asked questions (and answers)
CD – First question, what is AFTM responsible for on grounds of Camp Ben McCulloch?
TW – ASBF is done at noon on Sunday. Prior to festival, Camp Ben official, Johnny Hudson and
TW will drive around and view festival grounds. Inspection with Johnny Hudson and TW will
occur at noon on Sunday.
BD – Need handouts of google maps to Seton Southwest Hospital. Red emergency folders have
this info (gate, merch booth and kitchen is where RED emergency folders reside)
�ACTION: Each board member come up with questions, send to Tim Wooten to be compiled
in a pocket booklet for future ASBF festival.
DF – Volunteered to put a web application together to compile questions. Google link to
emergency info to be included in FAQs. ACTION: Dan will compile to web location after
questions collected.
Other business? CF – Suggestion: CafePress.com is an online vendor that can generate our t-shirts
on an individual basis when we sell out of our inventory. We will still make a set amount of t-shirts
for ASBF, but can cut back on quantity, freeing up merchandise storage from year to year. We
choose which shirts, styles, coffee mugs, etc. for the “AFTM store”. AFTM would get a percentage
per item. Person wanting to buy shirt has choice of color, style of shirt, etc. Change design slightly
to differentiate from original design. See Wolf’s website for example:
http://www.cafepress.com/banjohazard
ACTION: Christy Foster will look into further details and get back to board.
x
x
x
x
x
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
Dan Foster
Jeanne DeFriese
Robin Butter
Mike Savercool
Tim Wooten
Minutes by Christy Foster, April 19, 2013
Next meeting – May 12, 2013
�
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2013-04-13 AFTM Board Meeting Minutes
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2013-04-13
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http://archive.aftm.us/files/original/3/182/aftm-minutes-2021-09-19.pdf
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Minutes AFTM September 19, 2021
In attendance:
Tim and Angie, Jeanne, Lee, James, Matt with proxy given by Rachel, Gary, & Mike
Minutes approved from August without discussion.
Financial report, sent by Rachel in an email, was approved without discussion.
Website report by James was that he plans to update the website to include festival
information after the board meeting.
Tim introduced Matt Welch to the board. Matt told the board about his background
and interest in aftm. He will provide a bio for us. Motion was made and seconded to
accept Matt as a board member. Matt joined the board by unanimous vote.
October ASB campout/jam report
Jeanne gave her suggestion that the formal activities all be ditched with informal
activities to take place at campsites. These are to include band sets at campsites,
Mira presenting a Norway show and tell, Rachel’s friend to have story telling, and
any spontaneous events to be listed on a board near the restrooms with some brief
directions to the campsite and a time. This would take all activities away from the
stage area and we would still rent that space to hold it so no other groups would be
using it for other events.
The festival will be free to the public and all camp fees will be collected by Camp
Ben. Jeanne suggested that AFTM pay the performers who are asked to perform. She
later suggested in an email that we at least pay for their aftm membership if they
aren’t paid for their performance.
Trash bags will be given to all campers who will be responsible for carrying their
own trash and recycling to either the large dumpster or to their homes.
No volunteers would be needed except to pick up trash that is left on Sunday. Matt
and Tim volunteered to do this with the help of one volunteer from Camp Ben.
The event will be covered by aftm’s insurance. It will be an AFTM sponsored event.
Angie expressed Covid concerns if people gather up close around campsites to hear.
She expressed a preference to either cancel planned activities or to have all
performances take place on the stage with simple sound system and chairs placed
with safe social distancing in the pavilion area below the stage. No vote was made
for or against proposed changes to the format.
�
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AFTM MINUTES – 12:30 p.m., March 10, 2013
Tom’s Tabooley
1. Call to Order
2. Approve Minutes - Minutes were approved.
3. Financial Report and storage room discussion.
CD – Financial reports were sent to board prior to meeting. Bottom line, more money raised at
MWF in 2013 than in 2012. Recommendation for 2014 – do not sell Senior tickets at lower rate
than member tickets at MWF. Many members unhappy about this. Table managers have authority
to use discretion at the door if situations arise. Financial report approved by the board.
AW – Regarding stored kitchen items: Easier to store at the Wooten house. Storage unit location is
out of the way and expensive to keep all year round. Board discussed and approved terminating the
current storage unit agreement.
4. Board election – The slate is all current board members plus Kenny Tweedy (who can start in
May) and Mike Savercool. Approval of current slate accomplished.
AW – Suggests he be responsible for publicity or volunteer committee. This needs to be discussed
with Kenny.
JD – Recommends that Christy F. be in charge for ASBF 2013.
5. Music scholarships – One applicant, Joshua Logan Moore has been approved as recipient for
2013. JD will be responsible for handling notification to recipient and working with Swannanoa on
registration, sending check, etc.. (NOTE: Board decided to award a 2nd recipient, Isaiah (Howard
Rains’ son) after discovering that the applicant’s email had been turned into the AFTM webmail
before the scholarship deadline. Webmaster was out of town at the time and board was not
informed until after the deadline and March meeting)
6. ASBF discussion – J.DeFriese
Paul Brown Band, (his wife and band member teaches banjo and uke), $1500-$3000 estimate.
Hoppin Jenny, $2000 +
Bayou Seco - Willing to cut this band depending on budget for Paul Brown and Hoppin’ Jenny.
Board gave approval for JD to ask and negotiate with the above three bands to play.
Local bands (to be paid $350 each) – Charles Thibadeaux for Friday night, possible. Papermoon
Shiners, Barn Owls, Los Pinky’s, Austin Steamers, Matt Downing’s new band, Dan and Christy
Foster….all possible, not confirmed yet. Send suggestions for mini-sets. 14 bands.
BD – Mickey Slough from Fredericksburg, dulcimer player may be interested
JD – Need to move the admissions gate so that volunteers can hear the music.
Vendor’s limitation, location and power a problem. May be possible to run extension cords to
concrete table area in front of pavilion for vendors. Also, would like to have more children’s
activities during the day.
CF – Suggested the Hey Lollies for kids as a stage band, JD – Will explore the Biscuit Brothers.
CF – Hilka from KOOP’s “Andean Hour” radio program has been applying for grants from the City
Arts Commission. Interested in collaborating with AFTM in future.
AW – Mary Briggs (Ellen Stansell’s mother) may be willing to help us in writing grants. We
should talk to her about this.
TW – Budget of $10,000 for bands. Budget sent via email prior to this meeting.
�JD – Trent Sheperd will put together ad for Old Time Herald, as well as poster, t-shirt design, etc.
7. Ricegrass – AFTM will help Louie Bond with advertising through Facebook, Yahoo group,
website to promote Ricegrass festival as requested
8. House Concerts & Central Market Concerts – If we can find a volunteer with a house big enough,
centrally located with adequate parking. Genevieve Kent’s mother has a house with a possible
“outside” concert space. AFTM usually contributes $200 per house concert to pay the band.
9. Pending business:
a. policy and procedures manual
TW – More interested in a “cheat sheet” pocket, frequently asked questions for the String Band
Festival.
ACTION: We all need to jot down what each of us do and coordinate with Jeanne.
JD will put together what she already has and send it to the board.
b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)?
Board decided to NOT purchase the Directors/Officers insurance.
Other business? JD – Would like to revisit “no dogs policy” at ASBF. Tim said he would put on
next meeting agenda.
x
x
x
x
x
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
Dan Foster
Jeanne DeFriese
Robin Butter
Mike Savercool
Tim Wooten
Minutes by Christy Foster, 4/11/2013
Next meeting, Sunday, April 14, 2013
�
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8/8/2021
AFTM Board Meeting
Jeanne, Dan, James, Lee, Mike, Rachel
Minutes approved
No financial changes to report
James is working on website, posted interview with Dan and Christy.
Newsletter is posted on website, but it hasn’t been emailed to members.
Mention of ASBF is up on the website.
Tim accepted resignation of Chip and Terry. We can accept nominations for 3 board
positions. Matt Welch has expressed a desire to serve on the board.
ASBF
Covid situation is actively changing for the worse. Board wishes to take a wait and
see stance before heavily promoting the festival.
Jeanne reported on bands she invited.
Yes: Double Eagle String Band, Mira Dickens, Gene and Marynell Young
Maybe: Will Webster, Beth Chrisman, Jenn and Ben Hodges
Sound system situation is that bands will have to provide their own mics and stands
However, mini set may use the same mics by changing mic covers
No workshops are arranged yet. There are commitments from people to lead
organized jams.
Rachel offered that Angie Pearl would do campsite story time and other friends in
her circle will contribute their talents in some way.
Food cart: Linda with crepes will set up with no commitment from us or pay.
Austin East Festival
Tim was asked by Darrel Mayers to provide 3 bands to play at Two Goats Pottery at
12:00, 2:00, and 4:00, ending at 6:00. Board agreed to have AFTM be involved. Tim
will look for some bands and take suggestions. Board ok with also having the CASA
information and donation boxon or near stage area during that AFTM performances.
ACTION: Rachel check on feasibility of using Google Suite for AFTM meetings.
Google meet only allows one hour per session.
Lee agreed to lead September meeting. Tim and Angie will be out of country.
�
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AFTM MINUTES – 12:30 p.m., February 10, 2013
Tom’s Tabooley
1. Call to Order
2. Approve Minutes - Minutes were approved.
3. Financial Report –
CD – Regarding Mid-Winter fest, 25% of sales from Silent Auction were made on credit card.
Suggestion: Make the “Senior” price for non-members the same as the Member price ($15).
Member price currently higher than senior price and the member should get the best advantage.
AW – I don’t think we need a senior price.
No decision made at this meeting.
$2,672 net for MWF (will change slightly as more receipts submitted for reimbursement).
Total profit: $600 better than MWF2012.
4. Midwinter Festival Changes for next year?
a. Bands – AW – Suggests workshops all morning, have an open mic going simultaneously on
stage, and start the stage “show” at 7 pm with 4 bands. Allowing more participation of attendees.
People love workshops. Also likes the idea of a dance.
JD – Had better attendance in the early part of the day than ever before.
b. Food – TW – Overbought on food, can tighten up for next year.
CD – profit about $200 (net over $400 in 2012)
c. Merchandise – CD – Did not have very good sales for band merchandise.
CD – Important to train folks on how to use the “square” technology for CC purchases.
d. Workshops – JD - We had over 100 people attending all the workshops.
e. Volunteers – CF – Need to identify a coordinator earlier next year.
f. Other - AW, might help to have a sandwich board on the street to advertise, as well as jam
going on out front.
TW – Next year – Venue for MWF is unknown. Discussed various venues including the Unitarian
Church on Grover St. They have classrooms for workshops and plenty of parking, great acoustics.
Also expensive. Grants or sponsorships could off-set expense.
AW – Need new members to form a committee for 2014 Mid-Winter Festival.
AW – Suggested a multi-cultural dance day – Possible fundraiser for future.
BD – Parking always a problem, even with the Elks Club parking availability. Difficult to
impossible for older folks and handicapped to climb the hill to Elks Lodge.
(CF NOTE: Comment on photographer volunteer position at MWF – Spoke to Tom Delaney,
MWF2013 photographer, 3/4/13 and he suggests next time we split the day up between at least 2
people for this position. I agree with this.)
5. Open Mic – Need Hosts
CF – Discussed and decided we do want to continue the Open Mics for 2013. March (SXSW and
St Patrick’s Day) and October (ASBF weekend) Open Mics will be cancelled.
RB, T&A Wooten, D&C Foster, Molly Johnson will host. CF Will coordinate with Dave Polacheck
and send out 2013 schedule to board.
6. Nominations.
Several folks asked. No confirmations yet. Publicity position most needed on board.
AW – Be more specific on where we need help when recruiting. Don’t necessarily need to be “on
board”, could use some folks on subcommittees. CD – Renee Hopkins willing to help, but not
�wanting to be on board. Marketing is her forte. Mike Savercool is the only nominee to date. Will
vote on next board meeting. Our by-laws state we need to send out a slate of nominees to
membership so that they are allowed to vote at next board meeting.
ACTION ITEM : An email with slate to be sent out prior to March board meeting.
TW asked Robin to do this.
Board agreed to take further nominations in the next month via email.
7. Music scholarships CF - We have two applicants Bren Koch (recipient last year) and Joshua
Logan Moore. Board voted and approved of Joshua Logan Moore as recipient of this year’s grant.
Board agreed to extend application submissions to March 8, 2013 as well.
8. Begin ASBF planning
JD – Poppin Jenny (have opened negotiations), Portland, OR, $2000 + airfare ($1000 appx).
Interest in Tim Ericson, Pennsylvania? (Shape Note singing),
Bayou Seco (not sure of health status) and Paul Brown’s band. Will forego expensive bands on
Friday night.
BD – Suggests less expensive bands in early afternoon at ASBF. Have more local bands.
9. Pending business: (NOT DISCUSSED! We run out of time every meeting).
a. policy and procedures manual
b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)?
Other business? CD – Requests that we have Howard Rains put together the ¼ page “save the date”
flyers for ASBF.
x
x
x
x
x
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
Dan Foster
Jeanne DeFriese
Robin Butter
Mike Savercool
Tim Wooten
�
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AFTM Organizational Documents - Board Meeting Minutes
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2013-02-10 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2013-02-10
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AFTM
-
http://archive.aftm.us/files/original/3/178/aftm-minutes-2014-04-14.pdf
8987e864bc26f35578d68213f53066f9
PDF Text
Text
Austin
Friends
of
Traditional
Music
Board
of
Directors
Monthly
Meeting
Minutes
April
14th,
2014
Tim
Wooten
Call
to
order
12:47
pm
Present
Tim
Wooten,
Angie
Wooten,
Kenny
Tweedy,
Cheryl
Dehut,
Erica
Braverman,
Barbara
Deane,
Christy
Foster,
Dan
Foster,
Matthew
Harmon
Missing
Mike
Savercool,
Jeanne
DeFriese,
and
Robin
Butter
Country
Dance
and
Song
Society
(CDSS)
presentation
from
Keith
Tuxhorn
The
CDSS
100th
anniversary
is
next
year.
Event
is
Tuesdaym
June
23
-‐
28
2015
(Insert
Keith's
handout)
The
National
CDSS
is
sending
6
musicians
and
a
caller.
Austin
chapter
of
CDSS
is
going
to
provide
a
venue,
sound,
and
accommodation’s
for
the
musicians.
Keith
is
hoping
that
AFTM
will
help.
Tentative
location
-‐
Austin
Waldorf
School.
The
rent
is
$50
an
hour
for
the
gym.
There
are
no
kitchen
facilities.
Classes
9
am
till
late
afternoon.
Nils
Treidman
is
the
coordinator.
Target
Price
$50
for
kids.
$150-‐$175
for
adults
Keith@taada.us
Tim
asks
for
Motion
to
Approve
minutes
Angie
moves,
Dan
seconds.
Motion
passes
with
unanimous
show
of
hands.
Treasurers
report
We
spent
$450
on
central
market
event.
We
paid
out
$750
at
Central
Market
Showcase.
HEB
reimbursed
$300.
We
received
our
$100
deposit
back
from
Dougherty
Arts
center.
Angie
moves
to
pass
Treasurer’s
report.
Matt
seconds.
Motion
passes
with
unanimous
show
of
hands.
Austin
String
Band
Festival
2014
No
headliners
yet.
Advance
Publicity
discussion.
We
spent
$1000
on
publicity
two
years
ago
and
there
was
not
a
big
increase
in
attendance.
Web
admin
search.
Tim
contacted
2
people.
Still
searching.
�Newsletter
-‐
Robin
not
here.
Need
to
get
newsletter
out
sooner
before
ASBF.
David
Polacheck
and
Tim
inverviewed
each
other
for
newsletter.
Swananoa
music
scholarship.
We
only
have
one
candidate.
Barbara
moves
to
send
Bren
Coke.
Dan
seconds.
Motion
passes
with
unanimous
show
of
hands.
Discussion
on
if
we
need
to
set
a
limit
on
how
many
times
the
same
person
can
go.
Tim
proposes
that
we
do
something
to
recognize
Sharon’s
Service
to
AFTM.
General
consensus
is
that
we
agree.
Tim
will
follow
up.
Erica
went
to
Austin
Music
commission.
There
was
an
effort
to
establish
an
Austin
busking
policy.
Erica
suggested
that
we
could
have
a
a
college
intern
that
would
get
college
credit
fro
helping
AFTM.
Meeting
adjourned
2:16
pm
�
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AFTM Organizational Documents - Board Meeting Minutes
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2014-04-14 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2014-04-14
Publisher
An entity responsible for making the resource available
AFTM
-
http://archive.aftm.us/files/original/3/177/aftm-minutes-2013-01-13.pdf
faf3470cf4a1f33897fa6a903223a201
PDF Text
Text
AFTM Minutes – 12:30 p.m., January 13, 2013
Tom’s Tabooley
1. Call to Order
2. Approve Minutes – Minutes were approved by the board.
3. Financial Report – CD – Due to 2011 ASBF being in black, and higher membership dues
collected, we’re in better shape than last year at this time. Calls for closer relationship between
treasurer and membership coordinator to account for all funds. (treasure reports sent to board prior
to meeting)
4. Midwinter Festival Planning
Discussion on status of where we are took place.
TW – will help with food
AW – will help with lights w/Jeanne
CD – Will work where needed
EP - Volunteers
CF – Workshops and publicity (posters, postcards, etc.)
5. Reel Times – RB
DF – Agreed to help with newsletter formatting (Jerry Hagins is out of town)
6. From the bylaws (emphasis added): “Prospective Board Nominees Board elections shall be held
once yearly. The elections shall be held during the second business meeting after the annual festival
or, in the event that no festival has been scheduled for a given year, at the second business meeting
of the year. Three business meetings prior to the elections, the Board shall seek out prospective
nominees for Board positions and prospective committee heads. Nominations from both the Board
and the floor shall be made and closed at the business meeting prior to the meeting in which
elections are held, and shall be published in the newsletter prior to elections.”
. Nominees to ask: Nancy McLintok, Renee Hopkins, Mike Farmer, Adam Kobetich and
Molly Johnson
. Mike Savercool expressed an interest to be on AFTM board. Has taken over the membership
duties from Sharon Isaac. . Need a publicity team
CD, RB, CF, DF, TW, AW agreed to serve on board another year.
7. Publicize music scholarships
Mike Savercool offered to look into getting AFTM scholarship to Swannanoa Gathering info to
AISD email list.
8. Pending business: (not discussed)
a. policy and procedures manual
b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)?
Other business? CD – Memberships obtained through PayPal have notes on “are you interested in
�helping AFTM”. Noticed a person was interested in helping on the website through one of these
memberships. How do we capture this info? We should be following up on these offers.
CF – Dropbox, is everyone on the AFTM dropbox? Membership list and other documents here.
x
x
x
x
x
x
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
Dan Foster
Jeanne DeFriese
Robin Butter
Tim Wooten
Elizabeth Pittman (AFTM member)
Mike Savercool (AFTM member)
Sarah Junek (Free-lance journalist from Fort Worth, interested in AFTM)
�
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Title
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AFTM Organizational Documents - Board Meeting Minutes
Still Image
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Title
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2013-01-13 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2013-01-13
Publisher
An entity responsible for making the resource available
AFTM
-
http://archive.aftm.us/files/original/3/176/aftm-minutes-2014-03-09.pdf
e9d61ee998c26dd402bbd8b156eb0375
PDF Text
Text
Austin
Friends
of
Traditional
Music
Board
of
Directors
Monthly
Meeting
Minutes
March
9th,
2014
Tim
Wooten
calls
meeting
to
order
at
12:50
pm
Kenny
taking
minutes.
We
have
a
Quorum.
All
present
except
for
Dan
Foster
and
Christy
Foster.
Dan
and
Christy
have
given
Tim
and
Angie
their
proxies.
Last
months
minutes
were
emailed
to
all
board
members
last
week.
Jeanne
DeFriese
moves
to
approve
minutes.
Angie
Wooten
seconds
the
motion.
Motion
passes
by
unanimous
count
of
hands.
Treasurer’s
Report
-‐
Cheryl
DeHut
The
treasurer’s
report
was
emailed
to
all
board
members
prior
to
the
meeting.
The
receipts
for
the
Midwinter
Festival
Green
room
food
were
not
kept
separate
from
the
concession
food
receipts.
Cheryl
suggested
that
we
should
keep
the
green
room
food
receipts
separate
for
the
festival
events.
The
foods
concessions
should
make
a
small
profit
if
operated
properly.
The
green
room
food
is
an
event
expense.
The
green
room
food
cost
as
much
as
food
sales
profit.
We
should
keep
the
green
room
cost
separate
so
that
the
food
sales
will
show
a
profit.
Volunteers
not
fully
counted.
We
did
not
give
them
wristbands
and
we
did
not
do
a
good
job
of
checking
them
off
the
list.
Only
10
coupons
used
13
new
members
Mike
Savercool
moves
to
approve
treasurer’s
report.
Kenny
Tweedy
seconds
the
motion.
Motion
passes
by
unanimous
count
of
hands.
Election
Tim
calls
for
a
Vote
to
elect
Erica
Braverman
and
Mathew
Harmon
Vote
passes
by
unanimous
count
of
hands
of
all
present.
�Tim
reminds
Robin
that
the
Newsletter
should
announce
the
new
board
members.
Scolarship
-‐
no
applicants
Showcase
at
central
market
5
bands
are
performing
and
will
be
paid
$150
each
band.
Central
Market
is
contributing
$300.
AFTM
is
paying
the
remaining
$450.
This
was
approved
in
the
last
AFTM
monthly
board
meeting.
Line-‐up
•
•
•
•
•
Show
and
Teller
Christy
and
The
Plow
Boys
Charles
Thibodeaux
Moore
and
Milton
Los
Jankies
String
band
discussion.
Celtic
festival
moving
up
a
week
Paul
Brown
possible.
Phil
Jameson
caller.
Discussion
on
October
dates
Oct
17-‐18
–
Austin
String
Band
Festival
Other
October
Events
Oct.
10-‐12
–
Austin
City
Limits
Festival
Oct
18-‐19
–
Austin
Celtic
Festival
Oct.
25-‐26
-‐
Black
Pot,
O'Flaherty
Irish
Retreat
Nov
2
-‐
F1
Race
General
consensus
was
to
leave
the
string
band
festival
on
October
17th
and
18th.
Tim
to
check
on
the
availability
of
Camp
Ben
McCullough
on
other
dates.
Discussion
of
MWF
new
venue.
Erica
to
accumulate
dance
ideas.
Meeting
adjourned
2:11
pm
�
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Title
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AFTM Organizational Documents - Board Meeting Minutes
Still Image
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Title
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2014-03-09 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2014-03-09
Publisher
An entity responsible for making the resource available
AFTM
-
http://archive.aftm.us/files/original/3/175/aftm-minutes-2012-12-09.pdf
2ebe232bd07acca470f7629bfd0951d1
PDF Text
Text
AFTM MINUTES – 12:30 p.m., December 9, 2012
Tom’s Tabooley
1. Call to Order
2. Approve Minutes Minutes were approved.
3. Financial Report – CD
$23, 833 balance in bank and paypal. More than last year on this date. Less house concerts, dances
in 2012.
4. Midwinter Festival Planning
a. Food – Coordinator - None to date
b. Volunteers - None to date. M. Valenti does not wish to coordinate this.
c. Bands – Djembabes have confirmed.
d. Workshops – Nearly complete.
e. Sound
CF – Silent Auction leader?
CD – Willing to help, but don’t put me in charge. Elizabeth has done in past. TW will call EP and
ask if she can help.
BD – Whoever volunteers needs to be aware of food inspector restrictions.
TW – Sara Harriman, Kimberly and her parents, Susan Spruance also worked in the kitchen in the
past. Will contact them.
CF – Green Room coordinator – Renee Hopkins (tentative –need to confirm)
TW – Decision was made to keep the “suggested donation” for the door entry admission.
CD – Should we put up signs stating MWF is one of our two free days that AFTM is sales tax
exempt. Will look further into this so that we are in compliance.
5. Publicize music scholarships – Discussed wording and logistics on registration deadlines.
BD - Can we sign up a recipient as “AFTM recipient” and give the names later (for preregistration)?
Will call Swannanoah and find out. Feb. 8 deadline to get applications into AFTM.
6. Prospective Board Nominees
7. Rented storage space report - Small one is rented, $60/month with a one time $10 fee. TW has
keys and key cards that he will bring to next board meeting. 304 East Ben White, U-Haul, #512
All kitchen stuff is there and room for one more stack of boxes.
8. Pending business: (NOT DISCUSSED)
a. policy and procedures manual
b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)?
Other business? DF – AFTM should focus more on getting more folks to play music, as in more
workshop emphasis in the future.
BD – Could save some money if we had more workshops at ASBF and not pay for expensive bands
in afternoon.
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
x
x
x
Dan Foster
Jeanne DeFriese
Robin Butter
Tim Wooten
�
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Title
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AFTM Organizational Documents - Board Meeting Minutes
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Title
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2012-12-09 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2012-12-09
Publisher
An entity responsible for making the resource available
AFTM
-
http://archive.aftm.us/files/original/3/174/aftm-minutes-2014-02-14.pdf
f4e870aa4294c59e152020a743edf9da
PDF Text
Text
AFTM MINUTES – 12:30 p.m., February 9, 2014
El Mercado, South 1st Street, Austin, TX
1. Call to Order
2. Approve Minutes Board approved minutes.
3. Financial Reports - CD Mid-Winter Festival preliminary details. 27 new memberships. $2540
income on wristbands for 2014. Appx. $1200 brought in from silent auction. 38 members, 12
student, 64 non-member wristbands used. More info next month when all expense receipts, etc. are
accounted for.
4. Board Election – Erica Braverman (Dance Liaison) and Matthew Harmon (board member at
large) officially nominated to join the AFTM board by Tim Wooten. KT – Will be nominated for
secretary if no one else comes forward, as CF will step down as Secretary.
Board elections, March 9, 2014. TW – Nominee announcement should be sent to AFTM members
either via newsletter or through the membership list and Yahoo list. MS will send out
announcement via TW’s write up that he will send to MS. ACTION ITEM
5. Midwinter Festival Recap – DF – YNN report made it on air. Viewed around 12 noon on 2/9.
KT – Merch sales were not good this year. Suggests we have a Mid-Winter T-shirt made in future.
CD – AFTM generic t-shirt is what we need to have reproduced.
BD – Good having two tables for check-in, one for comp and the other for paying attendees.
Worked very well this year. Also, having jamming going on in the lobby brought folks in as they
stuck their heads in the door, as well as giving the volunteers stuck in the lobby working the tables,
etc. something to listen to.
EB – Silent auction. Big ticket items were popular. Strange instruments did not sell that well –
more wall hangers.
6. Music scholarship update – CF asked Sharon Isaac to add me to AFTMTexas@gmail, to receive
mail direct as a backup. DF- Contact Austin Guitar School and other music stores that teach
children. AW – Also the Lake Travis Fiddlers should be contacted.
JD – Will sit down with Sharon Isaac to discuss the application form. ACTION ITEM
DF – Will write up a special intro for press release. ACTION ITEM
7. $300 for Central Market showcase? TW – Sean Hopper, Central Market showcase during
SXSW. Friday, March 14 is when the showcase will be. Starting at 4 pm.
We can have an AFTM membership table. Can sell bumper stickers, but not t-shirts. CM is only
willing to pay $100 per band for 6 bands. Sean wants to have say over the bands.
DF – If AFTM is paying more, we should get more publicity. TW will do his best negotiate with
CM. AW – Ask Sean if we can use Central Market in the future for similar showcases as we have
done in the past. KT proposed AFTM should contribute $600 to cover the bands for this showcase.
Board approved this action.
8. Other business? RE: Relocation of Mid-Winter Festival.
EB – Have we looked in renting a school for the Mid-Winter Festival? MS – There are some
AISD campuses that we can look into. McCallum has a brand new facility with workshop rooms
and are centrally located, good parking. MS will look into this and report back next meeting.
ACTION ITEM
RE: Dan Levenson request – CF Dan Levenson (banjo player) wrote to me and asked if AFTM
would be interested in taking on a house concert and/or workshop event in April 2014.
Board Members present: Robin Butter, Barbara Deane, Cheryl DeHut, Christy Foster, Dan Foster,
Mike Savercool, Kenny Tweedy, Jeanne DeFriese, Angie Wooten, Tim Wooten.
Two prospective board members also attended: Erica Braverman and Matthew Harmon
Minutes by Christy Foster, next meeting Sunday, March 9, 2014
�
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Title
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AFTM Organizational Documents - Board Meeting Minutes
Still Image
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Title
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2014-02-14 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2014-02-14
Publisher
An entity responsible for making the resource available
AFTM
-
http://archive.aftm.us/files/original/3/173/aftm-minutes-2012-11-11.pdf
7f1dbff4a6e8ca050ccc025ce31bf1cd
PDF Text
Text
AFTM Minutes – 12:30 p.m., November 11, 2012
Tom’s Tabooley
1. Call to Order
2. Approve Minutes – Board approved minutes.
3. Financial Report – CD - AFTM lost about $2,000 on String Band Festival. See attached reports.
Total paid, based on wristband, lowest ever. Wristbands with “stars” given to kids this year for
tracking purposes. Total gate was 85% of 2011, though paid wristband count was less. Camping
fees boosted the total possibly.
4. ASBF Recap and Improvements
a. Publicity (need to improve attendance). Louis Bond has offered to help with publicity.
Discussed joining KUT as an organization (sponsor membership for a specific show) during their
fall fund drive. ACL is scheduled for the weekend before and weekend of the ASBF in 2013.
BD – Will talk to Louie about coordinating a committee.
JD – Trent Shepherd has volunteered to do poster, t-shirt, and other print items for ASBF 2013.
SI – Is willing to mail out postcards for ASBF/MWF.
b. Volunteers - More time for staff training, for gate keepers needed. Performances missed by
CD and BD due to time spent at the gate.
c. Clean up
d. Other – Need to tell Camp Ben when to turn off electricity to campers. NO contract was
obtained for 2012 festival. TW will visit with John Hudson at Camp Ben with list of concerns for
next year.
- RE: Sponsorship thank you letters. Need invoice from Austin Screen Printing to know value of tshirts before letters can be sent. CF will send to CD.
5. Midwinter Festival Planning, Feb. 2, 2013
AW - Start workshops at noon and stage show at 2 pm. Last band at 9 pm – in 2011, bands were to
end by 10 pm but we ran a little late.
Beth Chrisman – Scandinavian (AW)
Austin Steamers/Carper Family (JD)
Jeff Moore and Chris Buckley – Irish (AW)
Gumbo Ce Soir – Cajun (JD)
Barn Owls (AW)
Djembabes (TW)
Big Jug Band (CF)
Iranian duo – ½ a set (SI)
Balkan Singers – ½ set (CF)
Mundi (JD)
Los Pinkys (CF)
Volunteer coordinator needed. TW will ask Maggie Valenti.
Kitchen coordinator – Sara Weber can not do it this year. Willing to help train someone.
JD will ask Elizabeth Pittman
AW - Should we charge more for MWF? $15 for member and $20 for non-members
TW – Will continue to publicize “suggested donations” even though CD reports it to be a gray area
�since MWF is a fundraiser.
JD – Howard Rains said he would do poster for Mid Winter Fest 2013.
A newsletter should come out before the MWF.
Sponsorships – What does a sponsor get for sponsoring MWF? Have never solicited sponsors for
MWF.
6. Begin publicizing music scholarships
TW – Restricted to Austin area. Advertise in newsletter, website. DF volunteered to write up
solicitation for scholarship. Need dates for Swannanoah camp.
RB – Can pass along scholarship info to her friend that teaches fiddle at Austin Music school.
8. Pending business: (following were not discussed)
a. policy and procedures manual
b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)?
Other business? Some volunteers that worked with Jan (Merch. Booth at ASBF) were not happy.
Others complimented her on how efficient she was with performer’s CDs, t-shirts, membership
forms, etc. To be discussed at a future time. CF will request comments from Craig High and
William Hudson.
x
x
x
x
x
x
x
x
Attending:
Angie Wooten
Barbara Deane
Cheryl DeHut
Christy Foster
Dan Foster
Jeanne DeFriese
Robin Butter
Tim Wooten
X Sharon Isaac also attended
�
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AFTM Organizational Documents - Board Meeting Minutes
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2012-11-11 AFTM Board Meeting Minutes
Date
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2012-11-11
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http://archive.aftm.us/files/original/3/172/aftm-minutes-2014-01-14.pdf
70da644100f2ea9df505eccb51df7140
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Text
AFTM MINUTES – 12:30 p.m., January 12, 2014
El Mercado, South 1st Street
1. Call to Order
2. Approve Minutes Board approved minutes.
3. Financial Reports - CD – Lost money on String Band Festival, but actually came out ahead for
the year end. Online QR generator – to add bar square on all publications so that one can scan and
go straight to our website. CD will look into this. ACTION ITEM Monica Shomos donated $1500
to AFTM for 2014. TW will handle thank you and acknowledgement. ACTION ITEM
4. Board Election CD – Will be gone month of March until early April, but will stay on as Treasurer.
CF – Will stay on board, but will NOT continue on as secretary.
Prospective nominees: Erica Braverman, Elise Bright, Britt Irick, Tim Keough, O.J. Laier
AW – Suggests each person that brought up a nominee, contact that person and report back via
email to the board. ACTION ITEM
KT – Volunteered to take over Secretary position.
Actual board election at April board meeting.
5. Midwinter Festival discussion –
a. We have one open stage slot – Look into a dancing demonstration. CD – will contact English
Country Dancers, AW – will contact Sara Harriman’s Scottish group. ACTION ITEM
b. MWF times: Move in – 10:00 a.m. to 1:00 p.m.; Performances 1:00 p.m. to 9:00pm,
workshops 1:30-6:15 p.m.; Move out – 9:00 p.m. to 11:00 p.m.
c. Volunteers – KT - Will offer free t-shirt to evening volunteers as enticement as we need more!
BD – Will generate the master list for the door. CD – No prepays this year. Not set up on website
this year.
RE: TICKETS: CD – MWF does not have to be a “donations only” situation this year. $15 with
Student Id, no senior rate this year. $25 admission, $20/AFTM members.
CD – Need a new membership form. Needs revisions. Discussion on email or U.S. mail choice.
TW – Asked CD to put together a list of revisions and send to Mike or Dan to revise membership
form. ACTION ITEM
d. Publicity – CF -Sent press releases to KUT, KOOP, KDRP radio stations, KEYE, KXAN,
KVUE and YNN TV stations and various other press. Ed Miller asked for CDs to play to promote
MWF. Facebook, is covered. Beth Chrisman is working with me to promote AFTM on Twitter.
Bumper Stickers: Old original logo and Memphis Minnie (if available) will be made. Board
approved production of 125 stickers of each design. ACTION ITEM
6. Newsletter (Robin) – Need copy by January 15 if at all possible.
7. Publicize music scholarships. TW – Use same announcement as last year. BD – Do we want to
send a “bluegrasser” this year? Last year we did not get a traditional applicant. We need to be clear
what we will accept. TW – Let’s see who applies and decide later. Need to include in the
newsletter.
8. Next board meeting date – Board decided to keep the Februaruy 9 board meeting as scheduled.
9. Open mic. discussion. – Open mic will be suspended at this time.
Board Members present: Robin Butter, Barbara Deane, Cheryl DeHut, Christy Foster, Dan Foster,
Mike Savercool, Kenny Tweedy, Angie Wooten, Tim Wooten.
Not in attendance: Jeanne DeFriese,
Minutes by Christy Foster, next meeting Sunday, February 9, 2014
�
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
AFTM Organizational Documents - Board Meeting Minutes
Still Image
A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials.
Dublin Core
The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/.
Title
A name given to the resource
2014-01-14 AFTM Board Meeting Minutes
Date
A point or period of time associated with an event in the lifecycle of the resource
2014-01-14
Publisher
An entity responsible for making the resource available
AFTM