6 15 121 http://archive.aftm.us/files/original/8/201/financial-2013-04-13-bal.pdf 2f160ac28ff6421c7543cdcfb657154b PDF Text Text AFTM 3:34 PM Balance Sheet 04/13/13 Cash Basis As of April 13, 2013 Apr 13, 13 ASSETS Current Assets Checking/Savings BOA Checking PayPal CASH Cash on Hand Apr 13, 12 23,766.04 2,720.44 23,255.01 1,802.67 75.00 70.00 $ Change 511.03 917.77 5.00 75.00 70.00 5.00 26,561.48 25,127.68 1,433.80 Other Current Assets Undeposited Funds 0.00 45.00 -45.00 Total Other Current Assets 0.00 45.00 -45.00 Total CASH Total Checking/Savings 26,561.48 25,172.68 1,388.80 Other Assets Security Deposits Asset 0.00 100.00 -100.00 Total Other Assets 0.00 100.00 -100.00 TOTAL ASSETS 26,561.48 25,272.68 1,288.80 LIABILITIES & EQUITY Equity Opening Balance Equity Prior Year's profits Net Income 15,321.39 8,833.52 2,406.57 15,321.39 6,973.41 2,977.88 0.00 1,860.11 -571.31 26,561.48 25,272.68 1,288.80 26,561.48 25,272.68 1,288.80 Total Current Assets Total Equity TOTAL LIABILITIES & EQUITY Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Balance Sheet As of April 13, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-04-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/200/financial-2013-03-08-mwf.pdf 30cb9ad5545d7e61192f59d1cf18bdea PDF Text Text AFTM Midwinter Festival, 2013 Summary Statement 3/08/2013 MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales MWF Cash Donations Total Income 2013 2012 Income Expense Profit Income Expense Profit $2,880.00 $2,562.01 $817.99 -$624.84 $193.15 $838.97 -$657.85 $181.12 $1,125.00 $811.00 $367.00 $108.00 $35.05 $0.00 $5,225.04 $4,319.98 MWF Kitchen MWF Facility Expense MWF Green Room MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals PF PayPal Fees Square CC Fees Total Expenses $624.84 $642.00 $368.25 $182.59 $600.00 $41.68 $7.94 $21.29 $2,488.59 $657.85 $544.00 $182.00 $210.71 $600.00 $107.44 $7.58 $0.00 $2,309.58 NET Income $2,736.45 $2,010.40 WRISTBANDS USED Volunteers Performers Guests Children Seniors Students Members Non-Memb 2013 57 53 28 10 40 23 36 90 337 148 189 337 $$ / ## Avg paid admission Memberships Generated Membs during January Membs At MWF 2012 $0.00 $0.00 $0.00 $0.00 $10.00 $10.00 $15.00 $20.00 Free $400.00 $230.00 $540.00 $1,800.00 Paid $2,970.00 153 215 368 $11.92 $15.24 8 16 2013 $325.00 $345.00 $670.00 3 17 $2,562.01 2012 $110.00 $390.00 $500.00 Merchandise Sold for Performers $75.00 $923.00 NOTES Report does not include cost of Insurance. Silent Auction: There were 36 items in 2013, compared to 25 items in 2012. Silent Auction: Selling prices varied from $5 to $70, with an average of $28. 2012 average = $32.44 SquareUp: There were 29 SquareUp transactions. Largest = $110, Smallest = $3. Total = $818, Avg = $28 SquareUp: % of each line item paid via SquareUp Tickets $475.00 16.49% of total Ticket Sales Food $14.00 1.71% of total Food Sales Silent Auction $249.00 22.13% of Total Silent Auction Merchandise $35.00 9.54% of Total Merch Memberships $45.00 13.04% of Total 2/02/13 memberships Total SquareUp $818.00 Recommendations: 1) Make Senior price $15, same as member price. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Midwinter Festival, 2013 Summary Statement 3/08/2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/199/financial-2013-03-08-inc-and-exp.pdf ab4e20a42d134b8219a4e99983a2b28b PDF Text Text 5:53 PM 03/08/13 Cash Basis AFTM Income and Expenses January 1 through March 8, 2013 Jan 1 - Mar 8, 13 Jan 1 - Mar 8, 12 $ Change 1,000.00 670.00 1,000.00 600.00 0.00 70.00 2,880.00 817.99 1,125.00 367.00 35.05 5,225.04 2,562.01 838.97 811.00 108.00 0.00 4,319.98 317.99 -20.98 314.00 259.00 35.05 905.06 6,895.04 5,919.98 975.06 6,895.04 5,919.98 975.06 0.00 0.00 0.00 1,168.87 100.00 1,268.87 -1,168.87 -100.00 -1,268.87 ASBF ASBF Green Room Total ASBF 224.40 224.40 0.00 0.00 224.40 224.40 Facilities, Equipment, Storage Storage Total Facilities, Equipment, Storage 209.85 209.85 0.00 0.00 209.85 209.85 642.00 368.25 624.84 182.59 600.00 41.68 2,459.36 544.00 182.00 657.85 210.71 600.00 107.44 2,302.00 98.00 186.25 -33.01 -28.12 0.00 -65.76 157.36 81.88 16.26 70.00 22.53 190.67 0.00 13.26 56.00 0.00 69.26 81.88 3.00 14.00 22.53 121.41 3,084.28 3,640.13 -555.85 3,810.76 2,279.85 1,530.91 Ordinary Income/Expense Income DONATIONS MEMBERSHIP DUES MWF INCOME MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales MWF Cash Donations Total MWF INCOME Total Income Gross Profit Expense SPECIAL EVENTS EXPENSE Dance Events Expense Performers Total SPECIAL EVENTS EXPENSE MID WINTER FEST MWF Facility Expense MWF Green Room MWF Kitchen MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals Total MID WINTER FEST Operations Newsletter PF PayPal Fees PO Box, Postage Square CC Fees Total Operations Total Expense Net Ordinary Income Page 1 of 2 �5:53 PM 03/08/13 Cash Basis AFTM Income and Expenses January 1 through March 8, 2013 Jan 1 - Mar 8, 13 Jan 1 - Mar 8, 12 $ Change Other Income/Expense Other Income In-Kind donations, goods, svcs Total Other Income 9.81 9.81 41.68 41.68 -31.87 -31.87 Net Other Income 9.81 41.68 -31.87 3,820.57 2,321.53 1,499.04 Net Income Page 2 of 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Income and Expenses January 1 through March 8, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/198/financial-2013-03-08-bal.pdf 4b93bb6d6a7772f58cdcfde378ac3bb2 PDF Text Text 6:00 PM 03/08/13 Cash Basis AFTM Balance Sheet As of March 9, 2013 Mar 9, 13 Mar 9, 12 $ Change 25,200.04 2,700.44 21,320.01 2,181.32 3,880.03 519.12 75.00 75.00 70.00 70.00 5.00 5.00 27,975.48 23,571.33 4,404.15 0.00 0.00 1,045.00 1,045.00 -1,045.00 -1,045.00 27,975.48 24,616.33 3,359.15 0.00 0.00 100.00 100.00 -100.00 -100.00 TOTAL ASSETS 27,975.48 24,716.33 3,259.15 LIABILITIES & EQUITY Equity Opening Balance Equity Prior Year's profits Net Income Total Equity 15,321.39 8,833.52 3,820.57 27,975.48 15,321.39 6,973.41 2,421.53 24,716.33 0.00 1,860.11 1,399.04 3,259.15 TOTAL LIABILITIES & EQUITY 27,975.48 24,716.33 3,259.15 ASSETS Current Assets Checking/Savings BOA Checking PayPal CASH Cash on Hand Total CASH Total Checking/Savings Other Current Assets Undeposited Funds Total Other Current Assets Total Current Assets Other Assets Security Deposits Asset Total Other Assets Page 1 of 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Balance Sheet As of March 9, 2013 Date A point or period of time associated with an event in the lifecycle of the resource 2013-03-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/197/financial-2012-05-19-pl.pdf fd6fdc5f729cec4b5b751719c7dfc313 PDF Text Text AFTM 9:08 PM Profit & Loss 05/19/12 Cash Basis January 1 through May 19, 2012 Jan 1 - May 19, 12 Ordinary Income/Expense Income MEMBERSHIP DUES MWF INCOME MWF Tickets MWF Food Sales MWF Silent Auction MWF Merchandise Sales Total MWF INCOME Other Types of Income Donations Miscellaneous Revenue Total Other Types of Income Special Events Income Special Events Total Special Events Income Total Income Gross Profit Expense SPECIAL EVENTS EXPENSE Dance Events Expense Performers Total SPECIAL EVENTS EXPENSE MID WINTER FEST MWF Kitchen & Green Room MWF Facility Expense MWF Printing, Programs MWF Sound & Services MWF Supplies & Rentals Total MID WINTER FEST Operations PF PayPal Fees Postage, Mailing Svc, PO Box Re Total Operations Total Expense Net Ordinary Income Other Income/Expense Other Income In-Kind donations, goods, svcs Total Other Income Net Other Income Net Income 1,005.00 2,562.01 1,065.76 811.00 73.00 4,511.77 1,120.00 5.00 1,125.00 375.00 375.00 7,016.77 7,016.77 1,168.87 280.00 1,448.87 839.85 544.00 210.71 600.00 107.44 2,302.00 19.76 56.00 75.76 3,826.63 3,190.14 41.68 41.68 41.68 3,231.82 Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Profit & Loss January 1 through May 19, 2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012-05-19 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/196/financial-2012-05-19-bal.pdf 79c293007d9b41abd2260ab02c28059d PDF Text Text AFTM 9:10 PM 05/19/12 Cash Basis Balance Sheet As of May 19, 2012 May 19, 12 ASSETS Current Assets Checking/Savings BOA Checking PayPal CASH BOXES Cash on Hand FOOD Cash Box Total CASH BOXES Clearing Total Checking/Savings Total Current Assets 23,755.01 1,374.82 70.00 219.30 289.30 7.49 25,426.62 25,426.62 Other Assets Security Deposits Asset 100.00 Total Other Assets 100.00 TOTAL ASSETS 25,526.62 LIABILITIES & EQUITY Equity Opening Balance Equity Prior Year's profits Net Income 15,321.39 6,973.41 3,231.82 Total Equity TOTAL LIABILITIES & EQUITY 25,526.62 25,526.62 Page 1 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Balance Sheet As of May 19, 2012 Date A point or period of time associated with an event in the lifecycle of the resource 2012-05-19 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/195/financial-2011-12-09-inc-and-expenses.pdf 1a3acbd750e7bf794e3b908c860a918b PDF Text Text 2011 Check Register, Income Statement 12/9/2011, 4:39 PM Austin Friends of Traditional Music Income Statement, YTD 2011 CHECKING COH PAYPAL COMBINED notes for March, April 12/9/2011 REVENUE membership dues $1,500.00 T-shirts $2,232.00 Midwinter Festival $5,030.00 festival bands concerts $0.00 Stringband Festival $17,125.00 other concerts $600.00 open mic $0.00 advertising $0.00 other income contributions/sponsorships $3,155.00 TOTAL REVENUE $ 29,642 EXPENSE postage, P.O. box rent office supplies advertising & web site Reel Times printing Midwinter Festival Festival Bands concerts Stringband Festival other concerts dues, fees house concert support Paypal Fees other expense TOTAL EXPENSE Plus undeposited cash in cash boxes Year-to-date Income/Loss ACCOUNT BALANCE CASH ON HAND $ $ $95.30 80 - $1,270 $ $20 $ $ $ $2,785 $ $ $ $ $ $50 $ $4,125 $ 2,770 2,252 5,030 20,005 600 3,205 33,767 $ $ $419 $ $ $288 $ $ $ $ $ $ $148 $ $855 $ 80 419 222 2,798 18,919 2,900 85 400 $ $ $ $ $ $ $ 222 2,510 18,919 2,900 85 400 $ $ 1,092 26,208 $ 3,434 $ 219 $ 19,644 $ $ 219 $2,382 $ 219 In Cash Boxes $3,270 $ 1,092 27,063 219 6,923 22,245 (includes $276 from opening cash) incl. volunteer party guests $70 ( includes $400 opening cash) Bruce Molsky Stefanini, Ladin $200 each food/drink for volunteer party �AFTM 4:55 PM 12/09/11 Cash Basis Balance Sheet As of December 8, 2011 Dec 8, 11 ASSETS Current Assets Checking/Savings PayPal BOA Checking CASH BOXES FOOD Cash Box Total CASH BOXES Total Checking/Savings Total Current Assets 2,381.94 19,643.92 219.30 219.30 22,245.16 22,245.16 TOTAL ASSETS 22,245.16 LIABILITIES & EQUITY Equity Opening Balance Equity Net Income 15,321.39 6,923.77 Total Equity TOTAL LIABILITIES & EQUITY 22,245.16 22,245.16 Page 1 �AFTM 5:44 PM 12/09/11 Cash Basis Profit & Loss-Condensed January 1 through December 8, 2011 Jan 1 - Dec 8, 11 Income MEMBERSHIP DUES ASBF Program Income MWF INCOME Other Types of Income Special Events Income 2,770.00 23,972.30 5,039.00 1,205.00 600.00 Total Income 33,586.30 Gross Profit 33,586.30 Expense SPECIAL EVENTS EXPENSE ASBF Facilities and Equipment MID WINTER FEST Operations Other Types of Expenses 3,300.00 19,071.86 521.51 2,968.46 665.70 135.00 Total Expense 26,662.53 Net Income 6,923.77 Page 1 �AFTM 4:54 PM 12/09/11 Cash Basis Profit & Loss January 1 through December 8, 2011 Jan 1 - Dec 8, 11 Income MEMBERSHIP DUES ASBF Program Income Admission Donations Memb Admissions Non-Memb Student Gate Total Admission Donations Food Income Merchandise Sales Raffle Sponsorships Other ASBF Income 2,770.00 790.00 1,785.00 210.00 12,645.00 15,430.00 3,323.37 1,967.00 800.00 2,000.00 451.93 23,972.30 Total ASBF Program Income MWF INCOME MWF T-shirt sales MWF INCOME - Other 285.00 4,754.00 5,039.00 Total MWF INCOME Other Types of Income Donations 1,205.00 1,205.00 Total Other Types of Income Special Events Income Special Events Contributions 600.00 600.00 Total Special Events Income 33,586.30 Total Income 33,586.30 Gross Profit Expense SPECIAL EVENTS EXPENSE Performers 3,300.00 3,300.00 Total SPECIAL EVENTS EXPENSE ASBF ASBF Advertising Expenses ASBF Facility Expenses ASBF Food Service ASBF Liab Insurance ASBF MERCH Tote Bags T-Shirts 454.55 3,337.00 2,590.27 150.00 571.14 572.34 Total ASBF MERCH 1,143.48 ASBF Performers ASBF Security ASBF Sound & Lighting ASBF Supplies & Misc 8,100.00 1,250.00 1,900.00 146.56 Total ASBF Facilities and Equipment Dance Floor Equip Rental and Maintenance Total Facilities and Equipment 19,071.86 521.51 0.00 521.51 Page 1 �AFTM 4:54 PM Profit & Loss 12/09/11 Cash Basis January 1 through December 8, 2011 Jan 1 - Dec 8, 11 MID WINTER FEST MWF Merchandise MWF Liab Insurance MWF Volunteer party MWF Facility Expense MID WINTER FEST - Other Total MID WINTER FEST Operations PF PayPal Fees Postage, Mailing Service Printing and Copying Website Total Operations Other Types of Expenses Memberships and Dues Total Other Types of Expenses Total Expense Net Income 288.00 50.00 570.92 450.00 1,609.54 2,968.46 147.71 80.48 221.53 215.98 665.70 135.00 135.00 26,662.53 6,923.77 Page 2 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Austin Friends of Traditional Music Income Statement, YTD 2011 Date A point or period of time associated with an event in the lifecycle of the resource 2011-12-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/8/194/financial-2010-09-12-inc-and-ex.pdf 0618d774b5f7ca9596c90441513ba010 PDF Text Text � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Financial Documents Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Austin Friends of Traditional Music Income Statement, 2010 year-to-date Date A point or period of time associated with an event in the lifecycle of the resource 2010-09-12 Creator An entity primarily responsible for making the resource E. Pittman Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/193/aftm-minutes-2013-09-08.pdf 42f8767f30446f77760e9af8dfd1186d PDF Text Text AFTM Minutes – 12:30 p.m., September 8, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved. 3. Financial Report - Financial report approved. 4. ASBF discussion. a. Treasurer’s items – Agreed to spend the $20 per 1000 to print up numbers and AFTM on wristbands. Board also agreed to $40 expenditure for neon stickers for campers, 2013 ASBF will be printed on. Extra tags for campers pay for electricity. Cheryl will order. ACTION TW – Proposed that Board expenditures under $50 for ASBF, no need to have board approval. b. Sound – JD - PINK SOUND will be sound engineers at festival. c. Status Reports on Areas of Responsibility: Volunteer s KT – E. Pittman and KT co-managers of Merchandise, both days. Cheryl, So far, Manager of Front Gate, Murphy McBride expressed interest in co-managing. We don’t know who this person but they have volunteered in the past. Barbara, Tim, Angie and Kenny volunteered to take a 2-hour shift. Need to make sure we can have credit card squares and folks who know how to use them at front gate. CD -Will get a 10x20 tent in case of rain and will have electric outlets to charge phones/Ipads for CC use. Sharon Isaac set up password for those needing up with software download, etc. on IPhone. JD – If emergency, call security first, then Tim Wooten, or 911 if you feel you need to. Don’t forget you’re in Driftwood. Security cell phone #s will be on cell phone list in the RED FOLDERS at Merch booth. BD – When that cell phone list is available, please pass around to board so we’ll have it on our phones. ACTION Workshops – CF – Will we have chairs for festival? Elizabeth usually brings chairs. There are a few chairs at Camp Ben. Food, No comment. Sara is handling. Banner – Dan F. agreed to put together . Needs all the logos. Will need to get some lights to shine on the banner that will hang above the stage. TW – We can buy a couple of cheap clamp on lights. ACTION JD – Dave Obermann is evening emcee; no one confirmed yet for Saturday during the day. Asked Rich McMath to be emcee for Friday. Not confirmed yet.. Green Room, Vendors, JD - Coffee? Sara handles vendors. Mom and Pops popsicle vendors requested to be asked. Jewelry vendors will return. JD – Lack of electricity is reason we have so few vendors. Set-Up, TW – Will get out on Thursday around noon. Signs, tarps, dance floor, lights, tables all need to be set up. Help wanted. AW - Can we put out the word on Yahoo for volunteers – add to volunteer list. BD – I have bags of Christmas lights that can be used. CD – Will ask Lindsey Haisley to help. DF will try to get out there on Thursday. Clean-Up/Recycling, J.D. Stamp helps with clean up and recycling Port-a-potties – JD - Has been taken care of. f. Publicity and advertising – CF – Working with Louie Bond on press release. Received another list of publicity contacts from Texas Music Office. We have ad in Old Time Herald. KOOP �announcements have been played and need to be revised, removing the Mostly Mountain Men from announcement. 5. Stephen Wade expenditures and other details. CF – Goal is $1000 – 75 seats can fit in Violins Etc. Expenses: paypal and credit card (percentage?) fees and insurance ($50). Projector, screen, chairs, Dan put a flyer together – all obtained at no cost. Suzy Estes, Violins Etc, will provide refreshments. Board agreed to $75 to pitch in for refreshments. Not clear if needed. AFTM will kick in $200 to supplement income IF Stephen Wade doesn’t reach goal of $1000 (admission, book and cd sales). Stephen Wade understands this arrangement and is not asking for a contract. 6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Need to get more info, not much interest. 7. Barn Owls, Oct. 1, Larry Kirbo, first Tuesday in November. I have bands booked until January. 8. Midwinter Festival discussion. Reed Island Rounders requested to play. February 8, 2014 9. Pending business: RAN OUT OF TIME TO DISCUSS PENDING BUSINESS. a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? b. Any response to Dans e-mail to Evan Leslie?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. YES – Discuss at next meeting. c. Frequently asked questions (and answers). Send these to Dan. d. policy and procedures manual Other business? x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Minutes by Christy Foster, next meeting Sunday, October 13, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-09-08 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-09-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/192/aftm-minutes-2022-03-22.pdf 52fb9e3b0b9acce019a4ce9e0313afe5 PDF Text Text Minutes 3/20/22 The March AFTM board meeting was hosted by Matt Welch at Winn Ranch, near Hamilton Pool, TX. Attending were Matt Welch, Tim and Angie Wooten, James Seppi, Jeanne DeFriese, Gary Mortenson, Dan Thompson, and Lee Thomas Minutes from February were approved. Newsletter update: Gary is planning to compile the newsletter this week with stories and photos covering the Patterson Park jam which was well attended Saturday, upcoming Old Pal dulcimer and old time music festival, Fort Worth African Roots Music Festival, a music gathering at Inks Lake, and a mention about board vacancies with a call out to fill vacancies. Website update-James. The website is being updated on a regular basis. Please keep him up to date on matters of interest to AFTM. AFTM has been offered a monthly meeting and jam space at Austin Hearing Aid Center, 4403 Menchaca Rd. The April meeting will be held there. Austin String Band Festival Tim presented a breakdown of the income and expense budget for the 2022 ASBF. Tim noted that our loss of money on tee shirt sales should net be reflected in loss in merch sales, but as performer fees, sponsor cost, and give away to board members (perks). Jeanne presented her ideas and reasons for having police security onsite, including protection for the people sitting away from the main festival area at the gate. The expense has gotten higher over the years, possibly prohibitive if we don’t raise more money for the festival. Board has considered hiring or using volunteer security personnel as an alternative. The idea of renting a police car at a lower price to add to the visual presence of security was brought up. We will look in to this option. Jeanne is still researching bands, sound, sound equipment and related expenses. Her focus is on highlighting bands led by women. James suggested pre-sales of tee shirts on line with ticket sales to help us determine the order number and sizes. Sue Crysler will be in charge of merch and this idea will be passed to her. There is a big need for sponsorships to cover some of these expenses. Dan T agreed to be the sponsorship co-ordinator. Action Tim: Send the sponsorship packages out to the board members. �Action all board members: Each of us will make an all out effort to bring in one sponsor at least. There will be an earlier deadline that Jeanne and Dan will give us to get the sponsorships lined up in time to make sponsor banners, tee shirts, etc. Austin Hearing Aid Center has agreed to sponsor, Matt feels certain the Winns will sponsor. Action: look in to roll off recycling bins for the festival. The job is too much for trash/recycling volunteers without good support provided by the board. Action Tim: write a letter to the members asap re: cancelled Camp Jam Action Angie, Jeanne, James Send a story or brief recap or photos to Gary to cover the African Roots Festival Last minute comment that Patrick Nolan is planning to restart the beginners jams. He has also made several interesting instruments that Gary may want to do a story on. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2022-03-22 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2022-03-22 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/191/aftm-minutes-2013-08-11.pdf 2dee35930200336bca4976f31e05567b PDF Text Text AFTM Minutes – 12:30 p.m., August 11, 2013 Tom’s Tabooley 1. Call to Order by Tim Wooten, President 2. Approve Minutes – Correction: Camping stickers were numbered in 2012. Minutes Approved Motion: JD, 2nd Angie. 3. Financial Report - CD: Received $265 in membership renewals. Still running $505 behind last year at this time. MS: Sent out about 70 email renewal notices, resulting in 10 renewals. CD: Need to have our liability insurance paid up before next event. Tim will follow up. ACTION ITEM Financial Report approved. Motion KT, 2nd JD 4. ASBF discussion including guest, CTBA President, Eddie Collins. CTBA will set up booth and workshop site at ASBF. Eddie will put CTBA membership chair Chuck Middleton in touch with Mike S. regarding software for membership management. ACTION ITEM a. Pricing – General Consensus: We can leave prices same as 2012 IF we can increase our paid attendance. JD: Give Christy discretion to offer meal ticket to Workshop leaders. (NOTE: This was before we learned that Tom’s Tabooley cannot give $500 sponsorship, and there will be no instruments to raffle.) b. Sound – Jeanne has not heard back from Pink Sound. Will follow up with them. ACTION ITEM c. Contracts and Camp Ben Coordination – Jeanne will get contract info to Tim in next few days. Tim will do walk around with Camp Ben staff before festival starts and after festival ends to verify starting and ending condition of buildings and grounds. d. Areas of Responsibility: Volunteers – Kenny. Will send email to past volunteers and look for interests indicated on Membership list. ACTION ITEM Front Gate – Cheryl. Needs Co-Managers to supervise the gate so Treasurer can attend to other duties. AW: Science Academy students need volunteer hours. Can we get them to help at the front gate? ACTION ITEM Kenny will look into setting up a sound feed to the front gate. Food – Sara Weber will handle food service again this year. JD has asked her to look into using Tom’s Tabooley products. Merchandise Booth – Discussion around change of manager. Jeanne will ask Elizabeth Pittman to manage. ACTION ITEM Workshops – Christy Foster Green Room – Sharon Isaac. Jeanne will confirm this. ACTION ITEM Set-Up & Tear Down – Tim and Walter Clean-Up – Jeanne will ask DJ Stamp if he will do recycling again. ACTION ITEM e. Publicity and advertising. Note: The Hill Country Current wants to negotiate an advertising deal. Should we spend any money on this if they do an article promoting ASBF? Decision: No. Do we want to spend any money at all on advertising? JD: We already have paid ads in Old Time Herald. Eddie Collins: offered to put our flyer in the CTBA Newsletter. Needs copy of flyer by 8/20/2013. Jeanne will get a copy of a flyer to him for next newsletter. ACTION ITEM Additional Discussion followed. f. Other details 5. Stephen Wade concert at Violins Etc. Board approval of $75 for refreshments at the concert (if Violins Etc. permits refreshments). Workshops? Result: Proposal to support Stephen Wade concert at Violins Etc. and work out the monetary details by email. Motion JD, 2nd MS Approved. �6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Tabled. 7. Midwinter Festival discussion. Date: 2/8/2014 AW: Plans to have Reed Island Rounders. Did anyone say “no” to Pioneer Farms? Last meeting CF/DF said they would get back to Mike when he returned from vacation. Tim will follow up. ACTION ITEM 8. Next Flipnotics showcase. Did we find a replacement for Blue Buckskin Winchers? Answ: Christy is “on top of it”. 9. Pending business: Tabled. a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? b. Any response to Dan’s e-mail to Evan Leslie?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. Tabled. Ask Dan to follow up. c. Frequently asked questions (and answers). Send these to Dan. CD: We should set up a Google Doc or something like it to track FAQ items and progress. d. policy and procedures manual Other business? X X X X X X X Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl Dehut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Also Attending as guest: Eddie Collins, President of CTBA Minutes by Cheryl Dehut, 9/5/2013. Next meeting: September 8, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-08-11 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-08-11 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/190/aftm-minutes-2022-02-13.pdf 0ef1cf765dd0811c3bc71f1e8af53fb6 PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2022-02-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2022-02-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/189/aftm-minutes-2013-07-14.pdf b5a7ce5a4fdfde875276178dcb7853cf PDF Text Text AFTM MINUTES – 12:30 p.m., July 14, 2013 Tom’s Tabooley 1. Call to Order by Dan Foster (Tim and Angie Wooten were not able to attend) 2. Approve Minutes - Minutes were approved. 3. Financial Report – CD - Membership dues are down. Only 2 from May and June this year. Due to lack of events (no house concerts, etc.) Need to send reminders out. MS – Last membership email-out for house concert, many emails bounced back. Will run a sort and find the expired and send letter out to those that need to renew. ACTION ITEM 4. ASBF discussion JD – Will start stage shows at 1 pm and no supper break this year. Have not heard back from Austin Outhouse or Pink Sound yet. Discussion about getting radio air-time. CF - KUT contact, Peter Babb, to set up possible interview with Paul Brown ahead of festival. Will also contact KOOP for Friday morning live appearance on Ms. Pearl’s General Store. Week of festival is pledge week on KUT and weeks before that, Austin City Limits promotion will take precedent. CD – Any suggestions on how to designate campers? Stretch tape – neon various colors. Camp Ben uses a certain color that we should NOT use. Camper or tent needs to have this tag on, not car dashboard. JD – Neon colored plastic ties? Will go to Home Depot and investigate. CD – Numbered tickets this year to keep better track of how many camping stickers were sold. CD – RE: Moving admission gate table closer in, so volunteers don’t miss the whole stage show? Still need to figure this out. Electricity at that location a factor. JD – Shut gate down at 8 pm and leave a sign for folks to come to merch booth to pay? DF – Would it be possible to hire someone that’s trustworthy to sit at gate after 8 pm? 5. Next Flipnotics showcase? Aug. 6 – Missing Parts and a replacement band for Blue Buckskin Winchers (had to cancel). JD – Suggests we have past AFTM newsletters at Showcases to hand out. Need to reprint. ACTION ITEM 6. Any update on this?: Evan Leslie, Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. DF – No updates – Sent a long email to Mr. Leslie, have not heard back. 7. CF – Dr. Gary Hartmann’s TX Music History Journal, next issue out Nov 1, 2013. Too late to be considered for an AFTM article or ad this time. Gary has offered to bring some past issues out to ASBF for merch booth. 8. CF - Pioneer Farms is interested in AFTM having the Mid-Winter Festival at the farms. DF and CF spoke to Mike and Steve on the board of Pioneer Farms briefly. JD and CD also visited after this board meeting and pointed out several drawbacks for moving MWF for 2014. Namely, no electricity to small buildings (maybe no heat either?) for workshops. Dance hall very nice for a dance, but not so good for a performance setting. No kitchen, to sell food and drink. CF/DF will get back to Pioneer Farms when Mike returns from vacation. ACTION ITEM 9. CF – Nancy Fly asked AFTM to co-host last 3 Sundays in August at Antone's providing an opening act at 7pm to go on before Los Texmaniacs. Our name and logo should be listed on the Antone’s website as co-hosts and we will, in turn, post to the AFTM website. It was decided that �we will provide band names to Nancy Fly and she will take care of the rest. x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Tim Wooten Minutes by Christy Foster 8/9/13, next meeting August 11, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-07-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-07-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/188/aftm-minutes-2022-01-09.pdf 1140245a38535f46c7dd95d060afd2eb PDF Text Text �� Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2022-01-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2022-01-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/187/aftm-minutes-2013-06-09.pdf 921db9ddcd2089bd195ac00e104ddcf0 PDF Text Text AFTM MINUTES– 12:30 p.m., June 9, 2013 @ Tom’s Tabooley 1. Call to Order 2. Approve Minutes Board approved the minutes. 3. Financial Report TW – No financial report, but little change from last month. 4. ASBF discussion CF – Austin Juggling Society will perform again at 2013 ASBF CF – Spoke to Jay Trachtenberg at KUT. Peter Babb is the new contact person at KUT. JD – Paul Brown would prefer interview by phone from DC. Not arriving until Friday – so no radio appearances until Friday. JD – ASBF would like to have poster/flyer out by end of June. TW – Did you talk to Sara about possibly getting food from Tom’s Tabooley? JD – No, not yet. KT – Volunteered to be Volunteer coordinator. Will get with Maggie Valenti for advice. RB – Will ask Strait Music for a sponsorship. Needs Sponsorship form. Can also approach HEB to obtain some gift cards to use for festival. ACTION: CF will send one page AFTM info sheet. BD – Sponsorship form will be sent to board for updates. ACTION: Board should review and return for finalization. TW – Will still have the raffle at ASBF. ACTION: Look for instruments to be raffled off. 5. Status of Flipnotics gig. CF – AFTM showcase opportunity at Flipnotics. The first Tuesday of the month. 7 – 9 pm. We coordinate booking with Lauryn Gould at Flips. Formatting up to us, CF has volunteered to be liaison with Flipnotics. Performers get 10% of what is sold at the bar during our time, plus tips. 6. Any update on this?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas. DF – Contacted Mr. Leslie via email. Waiting for a reply. 7. Discuss the possibility of moving our open mic to occur after each board meeting. Discussed and decided to keep open mic and board meetings at their usual times. 8. Pending business: a. Frequently asked questions (and answers) ACTION: Please send Q and As to Dan Foster – dan@fostersplace.com Other business? TW – Put together an announcement to get the word out that AFTM is looking for houses for “house concerts”. Will post to Yahoo group and the website. RB – Send newsletter items to Robin. TW – Put house concert blurb in. JD – Will send Clem Rowand obituary. Attending: Robin Butter Barbara Deane Jeanne DeFriese Christy Foster Dan Foster Mike Savercool Kenny Tweedy Tim Wooten Absent: Cheryl DeHut Angie Wooten Minutes by Christy Foster. Next meeting, July 14, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-06-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-06-09 Publisher An entity responsible for making the resource available AFTM