2 15 31 http://archive.aftm.us/files/original/3/178/aftm-minutes-2014-04-14.pdf 8987e864bc26f35578d68213f53066f9 PDF Text Text Austin  Friends  of  Traditional  Music   Board  of  Directors  Monthly  Meeting  Minutes     April  14th,  2014   Tim  Wooten  Call  to  order  12:47  pm   Present  Tim  Wooten,  Angie  Wooten,  Kenny  Tweedy,  Cheryl  Dehut,  Erica  Braverman,   Barbara  Deane,  Christy  Foster,  Dan  Foster,  Matthew  Harmon   Missing  Mike  Savercool,  Jeanne  DeFriese,  and  Robin  Butter   Country  Dance  and  Song  Society  (CDSS)  presentation  from  Keith  Tuxhorn   The  CDSS  100th  anniversary  is  next  year.  Event  is  Tuesdaym  June  23  -­‐  28  2015   (Insert  Keith's  handout)   The  National  CDSS  is  sending  6  musicians  and  a  caller.  Austin  chapter  of  CDSS  is   going  to  provide  a  venue,  sound,  and  accommodation’s  for  the  musicians.  Keith  is   hoping  that  AFTM  will  help.   Tentative  location  -­‐  Austin  Waldorf  School.  The  rent  is  $50  an  hour  for  the  gym.   There  are  no  kitchen  facilities.  Classes  9  am  till  late  afternoon.  Nils  Treidman  is  the     coordinator.  Target  Price  $50  for  kids.  $150-­‐$175  for  adults   Keith@taada.us   Tim  asks  for  Motion  to  Approve  minutes   Angie  moves,  Dan  seconds.  Motion  passes  with  unanimous  show  of  hands.     Treasurers  report   We  spent  $450  on  central  market  event.  We  paid  out  $750  at  Central  Market   Showcase.    HEB  reimbursed  $300.   We  received  our  $100  deposit  back  from  Dougherty  Arts  center.   Angie  moves  to  pass  Treasurer’s  report.  Matt  seconds.  Motion  passes  with   unanimous  show  of  hands.   Austin  String  Band  Festival  2014   No  headliners  yet.  Advance  Publicity  discussion.  We  spent  $1000  on  publicity  two   years  ago  and  there  was  not    a  big  increase  in  attendance.   Web  admin  search.  Tim  contacted  2  people.  Still  searching.   �Newsletter    -­‐  Robin  not  here.   Need  to  get  newsletter  out  sooner  before  ASBF.   David  Polacheck  and  Tim  inverviewed  each  other  for  newsletter.   Swananoa  music  scholarship.  We  only  have  one  candidate.   Barbara  moves  to  send  Bren  Coke.  Dan  seconds.  Motion  passes  with  unanimous   show  of  hands.   Discussion  on  if  we  need  to  set  a  limit  on  how  many  times  the  same  person  can  go.     Tim  proposes  that  we  do  something  to  recognize  Sharon’s  Service  to  AFTM.  General   consensus  is  that  we  agree.  Tim  will  follow  up.   Erica  went  to  Austin  Music  commission.  There  was  an  effort  to  establish  an  Austin   busking  policy.       Erica  suggested  that  we  could  have  a  a  college  intern  that  would  get  college  credit   fro  helping  AFTM.   Meeting  adjourned  2:16  pm                   � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2014-04-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2014-04-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/177/aftm-minutes-2013-01-13.pdf faf3470cf4a1f33897fa6a903223a201 PDF Text Text AFTM Minutes – 12:30 p.m., January 13, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes – Minutes were approved by the board. 3. Financial Report – CD – Due to 2011 ASBF being in black, and higher membership dues collected, we’re in better shape than last year at this time. Calls for closer relationship between treasurer and membership coordinator to account for all funds. (treasure reports sent to board prior to meeting) 4. Midwinter Festival Planning Discussion on status of where we are took place. TW – will help with food AW – will help with lights w/Jeanne CD – Will work where needed EP - Volunteers CF – Workshops and publicity (posters, postcards, etc.) 5. Reel Times – RB DF – Agreed to help with newsletter formatting (Jerry Hagins is out of town) 6. From the bylaws (emphasis added): “Prospective Board Nominees Board elections shall be held once yearly. The elections shall be held during the second business meeting after the annual festival or, in the event that no festival has been scheduled for a given year, at the second business meeting of the year. Three business meetings prior to the elections, the Board shall seek out prospective nominees for Board positions and prospective committee heads. Nominations from both the Board and the floor shall be made and closed at the business meeting prior to the meeting in which elections are held, and shall be published in the newsletter prior to elections.” . Nominees to ask: Nancy McLintok, Renee Hopkins, Mike Farmer, Adam Kobetich and Molly Johnson . Mike Savercool expressed an interest to be on AFTM board. Has taken over the membership duties from Sharon Isaac. . Need a publicity team CD, RB, CF, DF, TW, AW agreed to serve on board another year. 7. Publicize music scholarships Mike Savercool offered to look into getting AFTM scholarship to Swannanoa Gathering info to AISD email list. 8. Pending business: (not discussed) a. policy and procedures manual b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? Other business? CD – Memberships obtained through PayPal have notes on “are you interested in �helping AFTM”. Noticed a person was interested in helping on the website through one of these memberships. How do we capture this info? We should be following up on these offers. CF – Dropbox, is everyone on the AFTM dropbox? Membership list and other documents here. x x x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Tim Wooten Elizabeth Pittman (AFTM member) Mike Savercool (AFTM member) Sarah Junek (Free-lance journalist from Fort Worth, interested in AFTM) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-01-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-01-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/176/aftm-minutes-2014-03-09.pdf e9d61ee998c26dd402bbd8b156eb0375 PDF Text Text Austin  Friends  of  Traditional  Music   Board  of  Directors  Monthly  Meeting  Minutes   March  9th,  2014     Tim  Wooten  calls  meeting  to  order  at  12:50  pm   Kenny  taking  minutes.   We  have  a  Quorum.  All  present  except  for  Dan  Foster  and  Christy  Foster.  Dan  and   Christy  have  given  Tim  and  Angie  their  proxies.   Last  months  minutes  were  emailed  to  all  board  members  last  week.   Jeanne  DeFriese  moves  to  approve  minutes.   Angie  Wooten  seconds  the  motion.   Motion  passes  by  unanimous  count  of  hands.   Treasurer’s  Report  -­‐  Cheryl  DeHut   The  treasurer’s  report  was  emailed  to  all  board  members  prior  to  the  meeting.   The  receipts  for  the  Midwinter  Festival  Green  room  food  were  not  kept  separate   from  the  concession  food  receipts.  Cheryl  suggested  that  we  should  keep  the  green   room  food  receipts  separate  for  the  festival  events.  The  foods  concessions  should   make  a  small  profit  if  operated  properly.  The  green  room  food  is  an  event  expense.   The  green  room  food  cost  as  much  as  food  sales  profit.  We  should  keep  the  green   room  cost  separate  so  that  the  food  sales  will  show  a  profit.   Volunteers  not  fully  counted.  We  did  not  give  them  wristbands  and  we  did  not  do  a   good  job  of  checking  them  off  the  list.   Only  10  coupons  used   13  new  members   Mike  Savercool  moves  to  approve  treasurer’s  report.   Kenny  Tweedy  seconds  the  motion.   Motion  passes  by  unanimous  count  of  hands.   Election   Tim  calls  for  a  Vote  to  elect  Erica  Braverman  and  Mathew  Harmon   Vote  passes  by  unanimous  count  of  hands  of  all  present.   �Tim  reminds  Robin  that  the  Newsletter  should  announce  the  new  board  members.   Scolarship  -­‐  no  applicants   Showcase  at  central  market     5  bands  are  performing  and  will  be  paid  $150  each  band.   Central  Market  is  contributing  $300.  AFTM  is  paying  the  remaining  $450.  This  was   approved  in  the  last  AFTM  monthly  board  meeting.   Line-­‐up   • • • • • Show  and  Teller   Christy  and  The  Plow  Boys   Charles  Thibodeaux   Moore  and  Milton   Los  Jankies       String  band  discussion.   Celtic  festival  moving  up  a  week   Paul  Brown  possible.   Phil  Jameson  caller.   Discussion  on  October  dates   Oct  17-­‐18  –  Austin  String  Band  Festival   Other  October  Events   Oct.  10-­‐12  –  Austin  City  Limits  Festival   Oct  18-­‐19  –  Austin  Celtic  Festival     Oct.  25-­‐26  -­‐  Black  Pot,  O'Flaherty  Irish  Retreat   Nov  2  -­‐  F1  Race     General  consensus  was  to  leave  the  string  band  festival  on  October  17th  and  18th.   Tim  to  check  on  the  availability  of  Camp  Ben  McCullough  on  other  dates.   Discussion  of  MWF  new  venue.   Erica  to  accumulate  dance  ideas.   Meeting  adjourned  2:11  pm   � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2014-03-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2014-03-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/175/aftm-minutes-2012-12-09.pdf 2ebe232bd07acca470f7629bfd0951d1 PDF Text Text AFTM MINUTES – 12:30 p.m., December 9, 2012 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved. 3. Financial Report – CD $23, 833 balance in bank and paypal. More than last year on this date. Less house concerts, dances in 2012. 4. Midwinter Festival Planning a. Food – Coordinator - None to date b. Volunteers - None to date. M. Valenti does not wish to coordinate this. c. Bands – Djembabes have confirmed. d. Workshops – Nearly complete. e. Sound CF – Silent Auction leader? CD – Willing to help, but don’t put me in charge. Elizabeth has done in past. TW will call EP and ask if she can help. BD – Whoever volunteers needs to be aware of food inspector restrictions. TW – Sara Harriman, Kimberly and her parents, Susan Spruance also worked in the kitchen in the past. Will contact them. CF – Green Room coordinator – Renee Hopkins (tentative –need to confirm) TW – Decision was made to keep the “suggested donation” for the door entry admission. CD – Should we put up signs stating MWF is one of our two free days that AFTM is sales tax exempt. Will look further into this so that we are in compliance. 5. Publicize music scholarships – Discussed wording and logistics on registration deadlines. BD - Can we sign up a recipient as “AFTM recipient” and give the names later (for preregistration)? Will call Swannanoah and find out. Feb. 8 deadline to get applications into AFTM. 6. Prospective Board Nominees 7. Rented storage space report - Small one is rented, $60/month with a one time $10 fee. TW has keys and key cards that he will bring to next board meeting. 304 East Ben White, U-Haul, #512 All kitchen stuff is there and room for one more stack of boxes. 8. Pending business: (NOT DISCUSSED) a. policy and procedures manual b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? Other business? DF – AFTM should focus more on getting more folks to play music, as in more workshop emphasis in the future. BD – Could save some money if we had more workshops at ASBF and not pay for expensive bands in afternoon. x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster x x x Dan Foster Jeanne DeFriese Robin Butter Tim Wooten � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-12-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-12-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/174/aftm-minutes-2014-02-14.pdf f4e870aa4294c59e152020a743edf9da PDF Text Text AFTM MINUTES – 12:30 p.m., February 9, 2014 El Mercado, South 1st Street, Austin, TX 1. Call to Order 2. Approve Minutes Board approved minutes. 3. Financial Reports - CD Mid-Winter Festival preliminary details. 27 new memberships. $2540 income on wristbands for 2014. Appx. $1200 brought in from silent auction. 38 members, 12 student, 64 non-member wristbands used. More info next month when all expense receipts, etc. are accounted for. 4. Board Election – Erica Braverman (Dance Liaison) and Matthew Harmon (board member at large) officially nominated to join the AFTM board by Tim Wooten. KT – Will be nominated for secretary if no one else comes forward, as CF will step down as Secretary. Board elections, March 9, 2014. TW – Nominee announcement should be sent to AFTM members either via newsletter or through the membership list and Yahoo list. MS will send out announcement via TW’s write up that he will send to MS. ACTION ITEM 5. Midwinter Festival Recap – DF – YNN report made it on air. Viewed around 12 noon on 2/9. KT – Merch sales were not good this year. Suggests we have a Mid-Winter T-shirt made in future. CD – AFTM generic t-shirt is what we need to have reproduced. BD – Good having two tables for check-in, one for comp and the other for paying attendees. Worked very well this year. Also, having jamming going on in the lobby brought folks in as they stuck their heads in the door, as well as giving the volunteers stuck in the lobby working the tables, etc. something to listen to. EB – Silent auction. Big ticket items were popular. Strange instruments did not sell that well – more wall hangers. 6. Music scholarship update – CF asked Sharon Isaac to add me to AFTMTexas@gmail, to receive mail direct as a backup. DF- Contact Austin Guitar School and other music stores that teach children. AW – Also the Lake Travis Fiddlers should be contacted. JD – Will sit down with Sharon Isaac to discuss the application form. ACTION ITEM DF – Will write up a special intro for press release. ACTION ITEM 7. $300 for Central Market showcase? TW – Sean Hopper, Central Market showcase during SXSW. Friday, March 14 is when the showcase will be. Starting at 4 pm. We can have an AFTM membership table. Can sell bumper stickers, but not t-shirts. CM is only willing to pay $100 per band for 6 bands. Sean wants to have say over the bands. DF – If AFTM is paying more, we should get more publicity. TW will do his best negotiate with CM. AW – Ask Sean if we can use Central Market in the future for similar showcases as we have done in the past. KT proposed AFTM should contribute $600 to cover the bands for this showcase. Board approved this action. 8. Other business? RE: Relocation of Mid-Winter Festival. EB – Have we looked in renting a school for the Mid-Winter Festival? MS – There are some AISD campuses that we can look into. McCallum has a brand new facility with workshop rooms and are centrally located, good parking. MS will look into this and report back next meeting. ACTION ITEM RE: Dan Levenson request – CF Dan Levenson (banjo player) wrote to me and asked if AFTM would be interested in taking on a house concert and/or workshop event in April 2014. Board Members present: Robin Butter, Barbara Deane, Cheryl DeHut, Christy Foster, Dan Foster, Mike Savercool, Kenny Tweedy, Jeanne DeFriese, Angie Wooten, Tim Wooten. Two prospective board members also attended: Erica Braverman and Matthew Harmon Minutes by Christy Foster, next meeting Sunday, March 9, 2014 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2014-02-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2014-02-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/173/aftm-minutes-2012-11-11.pdf 7f1dbff4a6e8ca050ccc025ce31bf1cd PDF Text Text AFTM Minutes – 12:30 p.m., November 11, 2012 Tom’s Tabooley 1. Call to Order 2. Approve Minutes – Board approved minutes. 3. Financial Report – CD - AFTM lost about $2,000 on String Band Festival. See attached reports. Total paid, based on wristband, lowest ever. Wristbands with “stars” given to kids this year for tracking purposes. Total gate was 85% of 2011, though paid wristband count was less. Camping fees boosted the total possibly. 4. ASBF Recap and Improvements a. Publicity (need to improve attendance). Louis Bond has offered to help with publicity. Discussed joining KUT as an organization (sponsor membership for a specific show) during their fall fund drive. ACL is scheduled for the weekend before and weekend of the ASBF in 2013. BD – Will talk to Louie about coordinating a committee. JD – Trent Shepherd has volunteered to do poster, t-shirt, and other print items for ASBF 2013. SI – Is willing to mail out postcards for ASBF/MWF. b. Volunteers - More time for staff training, for gate keepers needed. Performances missed by CD and BD due to time spent at the gate. c. Clean up d. Other – Need to tell Camp Ben when to turn off electricity to campers. NO contract was obtained for 2012 festival. TW will visit with John Hudson at Camp Ben with list of concerns for next year. - RE: Sponsorship thank you letters. Need invoice from Austin Screen Printing to know value of tshirts before letters can be sent. CF will send to CD. 5. Midwinter Festival Planning, Feb. 2, 2013 AW - Start workshops at noon and stage show at 2 pm. Last band at 9 pm – in 2011, bands were to end by 10 pm but we ran a little late. Beth Chrisman – Scandinavian (AW) Austin Steamers/Carper Family (JD) Jeff Moore and Chris Buckley – Irish (AW) Gumbo Ce Soir – Cajun (JD) Barn Owls (AW) Djembabes (TW) Big Jug Band (CF) Iranian duo – ½ a set (SI) Balkan Singers – ½ set (CF) Mundi (JD) Los Pinkys (CF) Volunteer coordinator needed. TW will ask Maggie Valenti. Kitchen coordinator – Sara Weber can not do it this year. Willing to help train someone. JD will ask Elizabeth Pittman AW - Should we charge more for MWF? $15 for member and $20 for non-members TW – Will continue to publicize “suggested donations” even though CD reports it to be a gray area �since MWF is a fundraiser. JD – Howard Rains said he would do poster for Mid Winter Fest 2013. A newsletter should come out before the MWF. Sponsorships – What does a sponsor get for sponsoring MWF? Have never solicited sponsors for MWF. 6. Begin publicizing music scholarships TW – Restricted to Austin area. Advertise in newsletter, website. DF volunteered to write up solicitation for scholarship. Need dates for Swannanoah camp. RB – Can pass along scholarship info to her friend that teaches fiddle at Austin Music school. 8. Pending business: (following were not discussed) a. policy and procedures manual b. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? Other business? Some volunteers that worked with Jan (Merch. Booth at ASBF) were not happy. Others complimented her on how efficient she was with performer’s CDs, t-shirts, membership forms, etc. To be discussed at a future time. CF will request comments from Craig High and William Hudson. x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Tim Wooten X Sharon Isaac also attended � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-11-11 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-11-11 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/172/aftm-minutes-2014-01-14.pdf 70da644100f2ea9df505eccb51df7140 PDF Text Text AFTM MINUTES – 12:30 p.m., January 12, 2014 El Mercado, South 1st Street 1. Call to Order 2. Approve Minutes Board approved minutes. 3. Financial Reports - CD – Lost money on String Band Festival, but actually came out ahead for the year end. Online QR generator – to add bar square on all publications so that one can scan and go straight to our website. CD will look into this. ACTION ITEM Monica Shomos donated $1500 to AFTM for 2014. TW will handle thank you and acknowledgement. ACTION ITEM 4. Board Election CD – Will be gone month of March until early April, but will stay on as Treasurer. CF – Will stay on board, but will NOT continue on as secretary. Prospective nominees: Erica Braverman, Elise Bright, Britt Irick, Tim Keough, O.J. Laier AW – Suggests each person that brought up a nominee, contact that person and report back via email to the board. ACTION ITEM KT – Volunteered to take over Secretary position. Actual board election at April board meeting. 5. Midwinter Festival discussion – a. We have one open stage slot – Look into a dancing demonstration. CD – will contact English Country Dancers, AW – will contact Sara Harriman’s Scottish group. ACTION ITEM b. MWF times: Move in – 10:00 a.m. to 1:00 p.m.; Performances 1:00 p.m. to 9:00pm, workshops 1:30-6:15 p.m.; Move out – 9:00 p.m. to 11:00 p.m. c. Volunteers – KT - Will offer free t-shirt to evening volunteers as enticement as we need more! BD – Will generate the master list for the door. CD – No prepays this year. Not set up on website this year. RE: TICKETS: CD – MWF does not have to be a “donations only” situation this year. $15 with Student Id, no senior rate this year. $25 admission, $20/AFTM members. CD – Need a new membership form. Needs revisions. Discussion on email or U.S. mail choice. TW – Asked CD to put together a list of revisions and send to Mike or Dan to revise membership form. ACTION ITEM d. Publicity – CF -Sent press releases to KUT, KOOP, KDRP radio stations, KEYE, KXAN, KVUE and YNN TV stations and various other press. Ed Miller asked for CDs to play to promote MWF. Facebook, is covered. Beth Chrisman is working with me to promote AFTM on Twitter. Bumper Stickers: Old original logo and Memphis Minnie (if available) will be made. Board approved production of 125 stickers of each design. ACTION ITEM 6. Newsletter (Robin) – Need copy by January 15 if at all possible. 7. Publicize music scholarships. TW – Use same announcement as last year. BD – Do we want to send a “bluegrasser” this year? Last year we did not get a traditional applicant. We need to be clear what we will accept. TW – Let’s see who applies and decide later. Need to include in the newsletter. 8. Next board meeting date – Board decided to keep the Februaruy 9 board meeting as scheduled. 9. Open mic. discussion. – Open mic will be suspended at this time. Board Members present: Robin Butter, Barbara Deane, Cheryl DeHut, Christy Foster, Dan Foster, Mike Savercool, Kenny Tweedy, Angie Wooten, Tim Wooten. Not in attendance: Jeanne DeFriese, Minutes by Christy Foster, next meeting Sunday, February 9, 2014 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2014-01-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2014-01-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/171/aftm-minutes-2012-10-14.pdf 6a6a4d6690259ab69a39da56a76ac0c2 PDF Text Text AFTM MINUTES – 12:30 p.m., October 14, 2012 Tom’s Tabooley 1. Call to Order 2. September Minutes - Approved. August minutes still not approved- Deferred to November meeting? (Tim Wooten did minutes for August) 3. Financial Report – CD – (see attached) 4. Sale of Dance Floor to Tim and Angie. Lending floor to others releases any liability to AFTM. AFTM will have access in perpetuity. Barbara Deane will draw up something in writing. Board discussed and voted to approve this action. 5. ASBF Planning JD – Went over schedule of duties for festival, day by day. Filling in holes of what still needs to be identified and who will bring what, etc. Emergency procedures – Say “I am in Driftwood” if calling 911 Emergency kit – JD, nurse in charge SI – Credit card readers (will have 6 for festival) to be used with cell phones for merchandise, food and admission. Sara Weber requested we use. Explained how these will be used this year. CD – Would like copies of “dog policy” to hand out at festival. Pending business: • Policy and procedures manual • Do we want to purchase Directors & Officers Insurance ($1 million coverage for $804) (neither discussed – ran out of time!) x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Tim Wooten Others in attendance: Sharon Isaac � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-10-14 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-10-14 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/170/aftm-minutes-2013-12-13.pdf d8e97f91f056a30066b6aee83c9db37a PDF Text Text AFTM Meeting Minutes – 12:30 p.m., December 8, 2013 Russell’s Bakery 1. Call to Order 2. Approve Minutes Board approved minutes. 3. Financial Reports 4. ASBF review discussion (if any). 5. Midwinter Festival discussion – a. The cost of Dougherty is a little over $900, even with the reduced set up and performance time. We need a cheaper venue next year if possible. Discussion and several possible locations mentioned: School for the Deaf, Moose Lodge, Central Presbyterian, Unitarian Church, Pioneer Farms. b. MWF times: Move in – 10:00 a.m. to 1:00 p.m.; Performances/workshops – 1:00 p.m. to 9:00 p.m.; Move out – 9:00 p.m. to 11:00 p.m. b. Volunteers – Roy Wilhite will do sound. Ask Roy if he would take less than $600 for doing sound in view of our financial situation and because we’ve shortened the day. ACTION (AW). Merchandise (Mgr KT and EP?): Start at 12:30 pm, Workshops (Mgr: CF): Start at 1:30 pm. Silent Auction (Mgr. Erica Braverman). Front Door (Mgr. BD- will do ½ the day and JD), Stage and Sound: (Mgr. AW), Food (Mgr. TW? ACTION will ask Sarah if she will help - TW), Emcee (DF ½ the day, will ask Dave Obermann to do the other half). Green Room (Mgr. ??) AW – Nancy McLintok volunteered to help. TW – We usually get 30-40 chairs. ACTION: CF will ask Gabby Foster to help us again with chairs. TW – Still need to get food permit and sign the contract. c. Band bookings (need 8 bands). 1. Silas Lowe—bluegrass/Old Time/Cajun/variety 2. Reed Island Rounders--old-time 3. David Hamburger--his stuff 4. Mark Gilston--I asked him to bring in some guest musicians 5. AIO – World Music 6. Double Eagle Stringband – old time 7. Peter Keane CF – Parking at MWF – Looking into the “Elks Lodge” parking again. Long Center also has parking. 6. Reed Island Rounders’ house concert. Will go on at Elizabeth Pittman’s house as per phone call on 12/8/13. Date to be determined. 7. Need a newsletter covering the upcoming festival. Needs to come out in January. Please send content to Robin as soon as possible. ACTION 8. Pending business: a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? TW - Proposed procedures should be assembled and brought to a future board meeting for discussion. Board Members: Robin Butter, Barbara Deane, Jeanne DeFriese, Cheryl DeHut, Christy Foster, Dan Foster, Mike Savercool, Kenny Tweedy, Angie Wooten, Tim Wooten. (all were present). Minutes by Christy Foster, next meeting, Sunday, January 12, 2014 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-12-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-12-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/169/aftm-minutes-2012-09-09.pdf 81ff472027b95d6702ab7f47595ee014 PDF Text Text AFTM MINUTES – 12:30 p.m., September 9, 2012 Tom’s Tabooley 1. Call to Order 2. Approve Minutes - Deferred to October meeting (Tim Wooten did minutes for August) 3. Financial Report – CD (see attached), Have more money than we did last year at this time. Need to order wristbands, $270 for ¾ inch + $10 shipping, $45/per color/6 colors – Board approved this purchase. Clip boards for gate needed, list of members from Sharon Isaac and list of volunteers from Maggie Valenti, spreadsheet for tabulating. 4. Reel Times update. RB – waiting on festival info, but basically done. Deadline: 09/17 to get info in. 5. Do we want to purchase Directors and Officers insurance ($1 million coverage for $804)? TW -Deferred to next meeting, needs to be summarized. 6. Permission for loan of dance floor to and helping publicize the Arnosky Barn pot luck and dance. TW – Board discussed and voted to approve this loan to Arnosky Barn/pot luck and dance for 10/6. 7. Promotion of TAADA barn dance on October 5th at Carpenters Hall. TW AFTM will produce and distribute poster, designed by Howard Rains. 8. ASBF Planning a. Publicity CF – KOOP promotion, 5 sets of wristbands for giveaway, Oak Hill Gazette, YNN TV, Old Time Herald, KUT –Sunday Folkways. I will make the postcards and posters. b. Web updates c. Workshops – Almost finished. d. Volunteers – Go to website and volunteer! 35 volunteers secured according to M. Valenti AW- High school volunteers mentioned, will email info to board. e. Sponsorships – Toms Tabooley, Fiddlers Green, Collings, Don’s Automotive, Violins Etc. and Blackerby Violins gave $100. Blackerby will be added to sponsor list on website. CD -Thank you letters must have some IRS info included. Value of donation, etc. BD will send these letters out. f. Band contracts – TW –Have gone out. g. Sound – TW will check with Jeanne D. on the sound contract with Pink Sound. Bernard Mollberg will do mini-set sound again. h. Camp Ben contract – Not yet! i. Approx. $1,000 for caller Michael Ismerio? Board voted to decline having M. Ismerio on the 2012 ASBF schedule, due to high cost. i. Silent auction? Will not have a silent auction this year. j. Other details – AW Banner – New one needs to be made, new sponsors. CF - Collings sent a banner of their own. They will both be on the new banner and their smaller banner will be displayed. CF – Raffle items to date: Acoustic Guitar donated by Fiddlers Green. (Ukulele for raffle donated by Music Makers after this meeting) Both are housed at CF’s house. CD – Camping labels with dog designation for those with dogs, suggested by JD. Will stick on tent pole. CD – Do we have a person that will go around and collect camping fees? Recycling folks? �Pending business: Policy and procedures manual Pending Regarding Pets TW – Pets – have area to the right be “pet designated” camping area. Shady area good for pets. Not restricted if you don’t have a pet! This is the same area as the workshop Area H. Will right up something for website the rules for keeping pets out of stage/food areas. BD – If we have a pet policy we must enforce it. DF - Pet signs – Pets in designated area or pet-free area, no pets past this point. TW will make the signs. CD – Clip the “pet rules” to the camping label Other business? RB can move AFTM facebook site to a “business FB” page so that other people can share events (by having their friends “like” the page). CF will give RB admin rights to do this. x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Robin Butter Tim Wooten � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-09-09 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-09-09 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/168/aftm-minutes-2013-11-10.pdf fffe1db3da5c6d9d6a3003a67f856450 PDF Text Text AFTM MINUTES – 12:15 p.m., November 10, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Board approved minutes. 3. Financial Report Board approved Financial Reports 4. ASBF review discussion. Attendance up, but made less money at String Band Festival. CD – Perhaps someone handed out the wrong wristbands? Hard to keep track, some volunteers pay, others don’t. Would. An unexpected expense: $200 for manager’s fee in Camp Ben contract this year Contract was handed to us AT the festival. No time to dispute or discuss. Would like to get a small group of board members together to brainstorm on festival improvements for next year. ACTION JD – Having extra dances successful. KT – Needed more volunteers in kitchen. AW – Not enough volunteers at stage, CF – Workshop volunteers: 3 volunteers needed. Two volunteers signed up, one was ill at last minute. Managed with help of several people that were recruited. Purly Gates’ workshop miscommunication was unfortunate – Confirmation not received early enough to advertise in newsletter, facebook, website, etc. (not in program, no one knew anything about at information/merchandise booth)–. ACTION: Write down all comments on ASBF and send to Tim Wooten 5. Midwinter Festival discussion – a. Working with Mary Brogan to reduce costs by reducing number of hours. DAC will be available for us at 10 am (1 hour later than previous years) providing a cost reduction of $162 on contract. Will look into further cost reduction if we end an hour earlier. Vacate premises by 11 pm. TW -Will resubmit contract. ACTION b. Volunteers –ACTION ITEM for KT -Time to recruit volunteers. c. Band bookings AW – Silas Lowe said he’d put together a band David Hamburger, Mark Gilston (suggested he add some folks to his performance, various ones that he’s played with). Also will ask the Annoying Instruments Orchestra. DF – suggested Peter Keane for Irish music. KT – Tim Kerr and Clay Levit also play Irish. Reed Island Rounders. TW – We have Eight, 45 minute slots. The first band goes on at 1 pm, the last one at 8 pm. Discussion CF – Silent Auction, who is in charge? AW – List silent auction as a volunteer position. (note: Erica Braverman has volunteered to be Silent Auction manager as discussed with CF on 12/3/13) CF – Will coordinate workshops. AW – Suggests having one of the workshop rooms set up for a “multi-purpose” space – miniperformances, jamming, etc. for people milling around that don’t like to sit down. JD – Need to have separate admission gate handlers (volunteers, members/non-members, etc.) JD – Motion to have different performance slots for main stage, as per disgression of talent coordinator (AW). Approved by board. CF – Elks Club is no longer up the street for parking. Will look into what’s happening with their parking lot. ACTION MWF ticket prices – 12 and under free, $20/AFTM members, $25/general admission. 90 years and older – FREE, otherwise, no senior discount. Board discussed and approved. Volunteers – Half-price admission instead of free entry. Performers get in for free? �NOT SURE WE APPROVED THIS! 6. Reed Island Rounders’ house concert. CF – RIR is looking to play house concert on Thursday or Friday before festival. TW – Suggests Elizabeth’s house. Needs to coordinate with band and Elizabeth. CD - $5 off coupon for Mid-Winter Festival brainstorm to hand out to house concert attendees, and at Flipnotics, etc. 7. Proposal for ASBF 2014. James Leva “performance piece”. Scripted performance. Story telling of Tommy Jarrell, concert and dancing. Cost: $4000 plus travel for 4 people. EP willing to put up $2000 (estimated travel expense). Time involved: 1 - 1.5 hours. JD – Need to negotiate down. Important to bring groups from outside of Austin. DF – Musicians with connection to tradition will draw those come to play music and less likely to come for entertainment. TW – Unless we can get a significant reduction, no. Another possibility is for AFTM to be a liaison with a production company that has theatre space, to hold performance outside of the festival. 8. Pending business: LEFT PENDING a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? b. Any response to Dan’s e-mail to Evan Leslie?: Evan Leslie, community engagement coordinator for the Butler School of Music at the University of Texas asked for our help in the Spring of 2014, to present a bluegrass concert featuring fiddling in association with the Yehudi Menhuin Competition for Young Violinists. c. Frequently asked questions (and answers). Send these to Dan. d. policy and procedures manual Other business? Keith Tuxhorn announced that the Country Dance Society (CDSS) chose Austin as one of their tour stops. 1 week in 2015 – music education and dance. Would like to work with AFTM on shaping the week. We need to find venue/location. Will get back to us after he learns more info on details. Attending: x Robin Butter Barbara Deane x Jeanne DeFriese x Cheryl DeHut x Christy Foster x Dan Foster x Mike Savercool x Kenny Tweedy x Angie Wooten x Tim Wooten Minutes  by  Christy  Foster,  12/6/13   Next  meeting,  Sunday,  December  8,  2013   � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-11-10 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-11-10 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/167/aftm-minutes-2012-07-08.pdf 0051d79a4b43ab51e1333a00d93396c6 PDF Text Text AFTM Minutes – 12:30 p.m., July 8, 2012 Tom’s Tabooley 1. Call to Order 2. Minutes approved by board. 3. Robin Butter approved as new board member, will handle the newsletter and other duties as needed. 4. Financial Report – CD Income & Expense comparison 2011-12 and Balance as of 6/30/12 attached - Treasury report approved with commitments discussed (cash box and DAC deposit). .CD Still not certain the security deposit from Dougherty Arts Center from 2011was received? . TW remembers making some deposits when CD was in Australia. CF also remembers giving some checks to TW in February 2012. CD will look into history of bank records. CD Recommends we keep a set amount in cash boxes or NONE. Board agreed 5. ASBF Planning a. ASBF band update. JD - Would like to find a good bluegrass band yet. Otherwise, line-up: East Mountain Serenaders, Bayou Seco, Canote Brothers, Hem & Haw, Anna & Elizabeth, Sawmill Vagrants,. b. Ads and other publicity – JD - Ad that A.Polacheck put together for Old Time Herald needs some editing before we publicize on our website. ASBF needs to have a higher profile on all artwork for 2012 ASBF. TW – Suggested that CF communicate with A. Polacheck as she knows her the best. c. Goal date to have info in place to put poster/ads together. Would like to have posters printed and up around town by September 1. Need to have layout ready (bands and design) by midAugust. d. Sponsorships – CF – KVRX will run 15 sec. ads for a couple of sets of tickets to give away on air. JD – Jenn Miori offered to help with getting live appearances on KUT or KOOP. CD – Scrolling announcements on TV. Who can do that? JD – Need to put all suggestions on a timeline. Email to board all suggestions and will get Seth to set up Base Camp timeline. e. Sound - Looking into cost of bringing “Archie” from Pink Sound (lives in Rolla, MO now) back to do sound. d. Camp Ben contract – Word of mouth on date is what we have to date. Still no written contract. 6. Doubtful if AFTM will participate at July 26th open house event. Friends of Dougherty Arts Center meetings – coordinating various groups (like AFTM) that use the DAC to help raise awareness, lobby the City Council to save the DAC. Projected the current facility will be demolished within 3 years. City Council will be determining what funds go where in bond packages in August. TW – Suggested a letter of support from AFTM be submitted to the Friends of Dougherty Arts. 7. Insurance – Going to sign up for same standard insurance we’ve been using through Country Dance Society. Director’s insurance requires auditing records for 5 years prior. CD – Will be �consulting with a CPA on what is needed to become auditable. Pending business a. pet policy – Refer to Barbara Deane’s email outlining alternatives. ACTION: Review and will make decision next meeting. b. policy and procedures manual Other business? ACTION: CD has a list of suggestions from Oct. 2011 String Band Festival that she will scan and send to the board. Sharon Isaac talked about ads on website. Should be limited to sides of screen and cost more than in newsletter. How much to charge? AFTM members should get a discounted rate. TW – Suggested a classified section on website for members (to sell instruments, advertise lessons, etc.). Adjourn x x x x x x x x Attending: Angie Wooten Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Tim Wooten Robin Butter Sharon Isaac also in attendance Minutes by Christy Foster, next meeting Sunday, August 12, 2012 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-07-08 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-07-08 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/166/aftm-minutes-2013-10-13.pdf 355612d8484bd0274a28bafe1265d131 PDF Text Text AFTM MINUTES– 12:30 p.m., October 13, 2013 Tom’s Tabooley 1. Call to Order 2. Approve Minutes Minutes were approved by the board. 3. Financial Report - Report approved by board. 4. ASBF discussion. a. Discussion with Johnny Hudson (Camp Ben Commander). TW - Parts of park were mowed. Walk through scheduled on Thursday before ASBF. No contract yet. CD - $500 damage deposit, in addition to the $500 deposit according to Crystal at Camp Ben. New deposit, not asked for yet. TW – any requests for deposits refer to Tim Wooten. b. Publicity and advertising CF – CF and DF met with Clay DaFoe, KDRP, to arrange for 26 on-air announcements, website blurb and facebook promotion. Decision made by Tim Wooten to proceed ($390) without Board approval because of time factor. Hopping Jenny will appear on KOOP radio on Oct. 18. CF will be on Kim Simpson’s International Folk Bazaar show on KOOP on Thursday, Oct. 17. Local TV and radio calendars as well as local newspapers (Statesmen, Chronicle, Oakhill Gazette) all sent press releases. Thanks to Louie Bond for her help with putting the ASBF press releases together. c. Status Reports on Areas of Responsibility: Volunteers, KT need more volunteers for food and Friday night merch book. Will offer weekend pass for volunteers willing to work Friday night. Decision made to make badges for staff only and KT will handle. EP - Having badges for performers in the past, facilitated handling for cash transactions between performers and volunteers. CD – Hope to have a board member present at all times for these transactions. WiFI hotspots set up for IPads, Iphones, via KT and CD. KT – Confusion in obtaining volunteers for kitchen. Sarah has her own list, CD – Future staff position – Camping fee collector. We do not have one for this year. d. JD - Mini-set not complete. Ended up with 4 surprise slots for Swannanoa grant recipients. Isaiah only recipient that will be able to participate. T-shirts (175 ordered) should be ready of Nov. 15. Order based on last year’s sales and ratio used by Austin Lounge Lizards. Need 2 volunteers for Purly’s workshop. e. Other details. Ticket prices in newsletter not current (early bird discount reflected). Will honor $5.00 difference if someone disputes. Try to remember for next year! Raffle, $5 per ticket, 3 for $10 (or 5 for $20). First ticket drawn, guitar and 2nd drawing for the 1 hour massage. Only one box needed. CF will ask cousin Lisa to put a box together. CF – Will not change area names of workshop areas for this year and will NOT make a poster. CF – Banner being made by BumperSticker.com for $75.00. JD – Has a large newsprint pad that will use for Mini-set list. CF – Jerry Hagins making programs and I will pick both programs and workshop inserts up from Fedex Kinkos. 5. Midwinter Festival discussion – big rent increase for DAC. TW – Increase to over $1000 for Dougherty Arts Center rental. Increase ticket prices – need to include in application for MWF 2014. $15/$12 member – current ticket prices. AW – We have two bands. Reed Island Rounders and Double Eagle String Band Same bands asked every year to donate their time. Only other bands we might get are those that are new to the area. �6. Do we want to apply to be a Country Dance and Song Society (CDSS) Centennial Tour stop? (See their e-mail on this.) If so who will complete and submit the application? Not discussed at meeting. 7. Flipnotics showcase – can the day of the week be moved? CF - Tuesday night was offered for AFTM Showcase as the night that would be most beneficial for exposure purposes. Erik Hokkanen’s audience often comes early to Flips to check out the AFTM performers. Showcases will remain on the FIRST Tuesday night every month for now. If opportunity exists to change day, will inform the board. 8. Pending business: a. What level of formality, approval process, and designation of responsibilities does the board desire for AFTM sponsored concerts, workshops or other events? PENDING. c. Frequently asked questions (and answers). Send these to Dan. PENDING d. policy and procedures manual PENDING Other business? EP – Proposal for ASBF 2014. James Leva “performance piece”. Scripted performance. Story telling of Tommy Jarrell, concert and dancing. Cost: $4000 plus travel for 4 people. EP willing to put up $2000 (estimated travel expense). Time involved: 1 - 1.5 hours. Need to know ASAP EP asked them to pencil us in. Jeanne DeFriese’s email sent to James Leva for further booking info. BD – Would like to know how we faired on ASBF 2013 first. TW – Decide in a week or so. ACTION ITEM x x x x x x x x Attending: Robin Butter Barbara Deane Jeanne DeFriese Cheryl DeHut Christy Foster Dan Foster Mike Savercool Kenny Tweedy Angie Wooten Minutes by Christy Foster, 11/5/13 Next meeting, Sunday, November 10, 2013 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2013-10-13 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2013-10-13 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/165/aftm-minutes-2012-06-10.pdf 8213db2f995aabcbdf29d7e3f8a0b6ab PDF Text Text AFTM Minutes – 12:30 p.m., June 10, 2012 Tom’s Tabooley 1. Call to Order 2. Approve Minutes - Minutes were approved. 3. Financial Report – CD CF – CD was not able to attend meeting. JD – Delivered scholarship checks to both recipients for Swannanoah Camp. Awardees: Eliana Salinas and Bren Koch. Suggested both keep journals while at camp to report back to the board. Bio info to be submitted by awardees before we announce on website. 4. ASBF Planning a. ASBF band update. JD – Mullany’s (tentative), Canotes (confirmed to come), Bayou Seco (confirmed) b. Ads in Old Time Herald – in communication with OTH for deadlines. State of Texas, Performance in Public Schools – looking into grant application for Anna Gevalt and Elizabeth for performance in schools around time of ASBF. No reply yet on contract from Camp Ben McCullough (twice contacted). Requested an invoice from Pink Sound, will follow up. Airfare for Archie (sound engineer from previous festivals) to be discussed later (Pink Sound). Strongly urge we use Base Camp software for project management of festival activities. Seth will get us set up for this. What merchandise will we procure this year? T-shirts. Anything else to be discussed later. c. Goal date to have info in place to put poster/ads together. Not discussed. d. Sponsorships – BD – Replace festival tote bags with “t-shirts” and signed posters by artist. Will make changes and send around via email. Deadline for sponsorship funds (especially ones that will be added to tshirts/poster) will remain September 1, 2012. TW – Deadline is flexible. Will not turn down $ if sponsorship comes after. CF - $500 sponsorship logo to be added to t-shirt? KOOP was added last year. e. Angel Polacheck has agreed to help with posters and/or t-shirt designing. JD - Would like to see more examples of her work before designs implemented. 5. ASCAP - TW several months ago offered to pay a reduced fee to account for the fact that the great majority of tunes played at our functions are in the public domain. That offer was refused. TW also invited them to our festivals to see for themselves what kind of music is played. So far that invitation has not been accepted. TW is ignoring their most recent request. Board please advise if another course of action is preferred. TW – Called and left message for Nancy Fly to discuss ASCAP, but never connected. (Nancy Fly, local agent and long-time friend of AFTM, offered to talk to ASCAP on AFTM’s behalf, via email with Christy F.) BD – I would like to read contract to see what we’re committing to, and decide later. 6. Pending business BD – We need to get updates on insurance and pet policy by July or August. Especially if we have a dance at Carpenter Hall at end of August. TW – Will find out if our old policy is still in force or not. �RE: policy and procedures manual JD – Will have a rough draft ready for next month. Other business? JD - No date from Dougherty Arts Center yet for Mid-Winter Festival. JD – Suggested we try to have another square dance at Carpenter Hall (perhaps end of August) because the location may not be around much longer. Attending: x x x x Barbara Deane Cheryl DeHut Christy Foster Dan Foster Jeanne DeFriese Angie and Tim Wooten (called in via speaker phone) Minutes by Christy Foster, next meeting July 8, 2012 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Still Image A static visual representation. Examples include paintings, drawings, graphic designs, plans and maps. Recommended best practice is to assign the type Text to images of textual materials. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2012-06-10 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2012-06-10 Publisher An entity responsible for making the resource available AFTM http://archive.aftm.us/files/original/3/69/2022-04-00_aftm-minutes.pdf d3b62292a45518472530851d180fa84d PDF Text Text April 2022 April meeting of AFTM was attended by Tim and Angie Wooten, Jeanne Defriese, Dan Foster, Dan Thompson, Lee Thomas, Matt Welch Minutes from March were approved Current board members were accepted for the following year. Patterson Park Jam was posted on FB page by James for Saturday, April 16, 10:00-2:00 ASBF Jeanne has contacted several bands for ASBF which are primarily bands led by women. Not all have committed. She is actively working on the line up. Facepainters will charge $135.00 an hour. Suggestions were made to raise ticket prices for the increased costs but without a vote, the decision seemed to be to keep prices this same this year. Jeanne requested ideas for the children’s activities. Suggestions were offered, including Oliver Steck’s squirrel show, instrument “petting zoo”, and Malissa Mollberg’s play party games., Kim Lehman stories. Need more hula hoops. ACTION: MATT, ask Megan. ACTION Tim Confirm date with Camp Ben and ask for a contract asap Everyone, find sponsors using documents sponsor pack set up by Dan T. Dan Foster has 115 reel to reel tapes from Leo Sullivan of many music performances and events held by AFTM in the 80s. He plans to digitize the tapes at a cost of $4K-$6K. He asked is he could do this in association with AFTM to get non-profit status. No one objected though there was no vote. He will bring it up when it has come together more. Board will continue to meet for now at Austin Hearing Aid Center, 4403 Manchaca Road. Meeting adjourned. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource AFTM Organizational Documents - Board Meeting Minutes Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource 2022-04-00 AFTM Board Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 2022-04-00 Publisher An entity responsible for making the resource available AFTM